Office Assistant

Description We are accepting applications for the role of office assistant in the detail-oriented services industry. This position is based in POUGHKEEPSIE, New York, 12603-2479, United States, and offers a short term contract employment opportunity. Responsibilities: Providing front desk coverage from Monday to Friday, during standard business hours Handling certified mailings and ensuring they are sent out in a timely manner Creating electronic copies of important documents as part of record maintenance Efficiently managing a multi-line phone system to answer incoming calls and direct them to the appropriate individuals or departments Performing filing duties to maintain well-organized and up-to-date records Adopting a sedentary stance to complete tasks that require minimal physical exertion.Requirements Candidate must have proficiency in creating and managing electronic copies of documents, demonstrating an understanding of digital organization and storage. Must possess experience in the filing of physical and digital documents, maintaining an efficient and easy-to-navigate system. Ability to handle a multi-line phone system, including answering, transferring calls, and taking messages with professionalism. Prior experience in a detail-oriented services industry is desirable, with a strong emphasis on providing exceptional customer service. Strong interpersonal skills are essential, with the capability to interact with clients and colleagues in a courteous and detail-oriented manner. Must demonstrate excellent organizational skills, with the ability to multitask and prioritize workload effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required, along with the ability to learn new software quickly. Excellent written and verbal communication skills are essential, with a strong command of the English language. The ideal candidate will have a positive attitude, with the ability to maintain calm and composure in a fast-paced environment. Must be reliable, punctual, and able to work independently with minimal supervision. A high school diploma or equivalent is required, with further education or qualifications in office administration being a plus. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .