Are you an Administrative Assistant that is looking to join one of the top companies within the transportation industry?
Are you looking to further your career and grow?
Do you have experience performing administrative task and arranging travel/hotel arrangements?
If you answered yes to those questions, then apply today!
Acara Solutions is seeking highly qualified candidates to work onsite with our customer in Plattsburgh, PA. Interested?
Purpose of the job:
Under supervision of the Industrial Management, performs administrative work to assist in the coordination of all activities;
This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do' attitude.
Major roles and responsibilities.
Act as the point of contact between the Top Management of Industrial Department
Undertake the tasks of receiving calls, take messages and routing correspondence for Industrial Department
Handle requests and queries appropriately
Maintain professional and personal agenda, arrange meetings and appointments and provide reminders for Industrial Department
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Travel management ; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims
Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
Maintaining records related to grievances, performance reviews, and disciplinary actions
Maintaining computer system by updating and entering data/Creating and distributing documents
Take charge of all Purchase Request, Purchase Orders including managing external vendor queries
Providing explanations and support and exchanging information between and with Industrial Department / Operations and Methods and HR, Finance2, Managing Director as required
Administration and payroll guidance and assistance for associated departments
External Suppliers (hotels, Car rental,….)
Travel agencies
Other sites for training and visitor as needed
Ability to multitask and prioritize daily workload
Performance measurements:
Service delivery accuracy, robustness, timeliness
Efficiency of logistics management
Here's what you will receive:
Pay: $26.25/hr
Duration: 6 months
Schedule: 7:30Am to 4AM - Mon to Fri