Location: Oswego, NY Category: Professional Posted On: Wed Mar 6 2024 Job Description: The Campus Events and Conference Services department at the State University of New York at Oswego invites applications to fill a full-time Campus Events and Conferences Services (CECS) Coordinator.Posting Date: March 8, 2024Review Date: Review of applications will begin immediately and will continue until the position is filled.Compensation: $50,000 - $54,000 (https://www.suny.edu/hr/compensation/salary/) commensurate with experience plus full New York State benefits package.Benefit Information: The State University of New York provides an excellent benefit package. Click here (https://www.suny.edu/benefits/) for more information.Date of Appointment: As soon as possible Description of Responsibilities:
In consultation with the Assistant Director of Campus Events, responsible for the recruitment, scheduling, supervision, payroll and mentorship of student event set-up staff and Welcome Center staff, including two Graduate Assistants.
Work collaboratively with the Assistant Director for Conference Services & Youth Policy Compliance to ensure compliance of the SUNY-wide Child Protection Policy, the Policy on Mandatory Prevention and Reporting of Child Sexual Abuse and other SUNY policies pertaining to youth protection by monitoring and providing on-site support to youth programs and activities that use campus facilities.
Advise and assist student organizations on event logistics planning including available facilities, services, supporting equipment appropriate for the size and nature of the event, ticketing, etc.
Maintain a working knowledge of the student handbook and Facility Use policy as it relates to scheduling and events and advise student and other organization planners about campus policies and procedures related to their event.
Management of day-to-day student organization reservation requests entered in EMS scheduling software.
Respond to student organization event inquiries through the shared reservation email account.
Provides on-site supervision and oversight of campus events including summer camps & conferences as assigned by the Director and/or Assistant Directors.
Maintain a working user knowledge of audio-visual equipment such as smart TVs, laptops, projectors, etc. in collaboration with Campus Technology Services.
Develop and implement a comprehensive student employee training program.
Oversee Marano Campus Center mailroom operations.
Maintain a high level of professionalism and involvement in supporting events and engagement initiatives in a fast-paced, variable environment.
Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, community members, and alumni.
Multitask and prioritize responsibilities daily.
Contribute to the accomplishment of strategic goals of the department, division, and university through committee involvement and by completing other tasks, as assigned.
SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan. (https://ww1.oswego.edu/diversity/) As such, the incumbent is expected to contribute to these efforts and possess the communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.Job Requirements:Required Qualifications:
Bachelor's degree
A minimum of 1 year working experience in event coordination and production, program planning and implementation, student affairs, or a related field.
A commitment to advancing diversity, equity, inclusion, and accessibility resources.
Demonstrated integrity, an initiative-taking problem-solving mindset, and the ability to work in a fast-paced, variable environment, maintain confidentiality, and exercise independent judgment.
Willingness and ability to work variable non-traditional hours (evenings and weekends) based on event schedules.
Initiative-taking and able to work independently.
Strong attention to detail and a high level of organization.
Preferred Qualifications:
Master's degree in higher education administration, college student personnel, or a related field.
2-4 years working experience in student affairs or a related field.
Prior experience in an event service, youth program, or hospitality service setting.
Experience with Event Management Systems, or similar space reservation platform.
Effective organizational, written, and verbal communication skills.
Knowledge of and ability to understand, follow, and enforce safety procedures.
At SUNY Oswego we value the diversity found in each member of our campus community and strive to create a community where that diversity is embraced and enhanced. Recognizing the strength of diversity, our mission is to foster an environment which respects, embraces, and promotes cultural competence, civil discourse and active engagement in developing an inclusive and vibrant community of scholars who act as transformational agents of change and responsible citizens of the world. For more information see SUNY Oswego's Strategic Diversity and Inclusion Plan (https://ww1.oswego.edu/diversity/) .As a candidate seeking consideration you are asked to submit a separate statement specifically addressing how your commitment to diversity, equity and inclusion has been evidenced in your career experience and professional activity, and/or community service (volunteer work, etc.), and/or professional development. (Please see Application Instructions)Additional Information:Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here (https://www.oswego.edu/human-resources/non-discrimination-policy) to see our full non-discrimination policy.In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected] Campus Safety information, please click here (https://www.oswego.edu/police/annual-report) to see the Annual Security and Fire Report (Clery).SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here (https://www.oswego.edu/human-resources/sites/human-resources/files/tobaccosmokefreepolicyfinal.pdf) for further policy details, including education and cessation resources.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected] Chair:Ashley Dailey at [email protected] sponsorship is not available for this position