Administrative Assistant 1 (NY HELPS) - 22315

NY HELP Yes Agency Health, Department of Title Administrative Assistant 1 (NY HELPS) - 22315 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $39215 to $56743 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address Division of Nutrition - Bureau of Special Investigations 90 Church Street City New York City State NY Zip Code 10007 Minimum Qualifications NY HELPS Non-Competitive Minimum Qualifications:Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1.OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy Preferred Qualifications: The preferred candidate will have the ability to work with a diverse group of professionals. They will have excellent organizational skills; the ability to prioritize multiple assignments; excellent written and verbal communication skills; the ability to work independently and as part of a team; and will be proficient in Microsoft Office Suite, SharePoint, and WebEx. Duties Description The Bureau of Special Investigations (BSI) is an investigative office within the New York State Department of Health, Division of Nutrition. The Bureau of Special Investigations (BSI) investigates waste, fraud, and abuse within the Special Supplemental Nutritional programs.The Administrative Assistant (AA) 1 will provide critical administrative office support in the Metropolitan Area Regional Office (MARO) for the Bureau of Special Investigations (BSI). Duties will include triaging telephone calls and routing calls to the appropriate staff; maintaining electronic and other program files; preparing documents and correspondence; maintaining calendars for program staff’s official duties, meetings, and vacation schedules; scheduling meetings including WebEx and creating agendas; starting WebEx meetings and documenting meeting minutes; processing mail and routing official correspondence appropriately both internally and externally; and performing all general office duties for leadership and program staff within the MARO BSI office. Additional Comments Full-time, permanent competitive or non-competitive appointment. Appointment may be made at a trainee level. A two-year traineeship leading to Administrative Assistant 1, Grade 11, is in effect. If placed at a trainee level, trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, Grade 11.Transfer candidates, you may be asked for a Social Security Number to verify your transfer eligibility.For more information on transfer types, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. This position is part of the NYS HELPS program. No examination is required. This position may require travel throughout New York State including overnights to areas not served by public transportation.For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm Some positions may require additional credentials or a background check to verify your identity.Name Human Resources Management Group Telephone 518-486-1812 Fax 518-473-3395 Email Address [email protected] Address Street Room 2217, Corning Tower Building, Empire State Plaza City Albany State NY Zip Code 12237 Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to [email protected], with Reference RMV/AA1/22315/DON included in the subject line or by mail to Human Resources Management Group, RMV/AA1/22315/DON, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.