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Fleet Lead
Harlem, NY / FACILITIES /FULL-TIME
Position: Fleet Leader
Reports to: Facilities Director
Compensation: $78,800 - $97,000
Status: Full-time non-exempt position
Union: Union position
Anticipated Start Date: September 2024
Location: Hybrid/Harlem NYC-Based - Mink Building
Travel Requirements: Up to 20 days per year outside the NYC Metro area, including overnight travel.
Summary
BioBus is seeking a dedicated and experienced Fleet Leader to oversee the recruitment, training, scheduling, and management of our driver team. The Fleet Leader will ensure the safe and efficient transportation of our mobile science labs, microscopes, and other scientific equipment throughout the NYC Metro area. This role requires a strong commitment to safety, compliance, and customer service, as well as excellent organizational and leadership skills. The Fleet Leader position is an excellent opportunity for someone with experience in leading roles within a facilities department who wants to develop team management skills.
Company Information
BioBus helps K-12 and college students discover, explore, and pursue science. We focus on students excluded from the scientific community due to factors such as race, gender, economic status, and physical access. Through this work, we envision a world where all people have the opportunity to reach their full scientific potential. We’ve reached 350,000 students at more than 900 schools since 2008, primarily in NYC public and charter schools, as far away as California and more recently we have expanded to the Boston area with a team based in New England.
BioBus students connect with scientists from diverse backgrounds, learn lab and research skills, practice science communication, and take steps to become the next generation of scientists and problem-solvers, making the world better for all of us. Our students access and become part of the scientific community through introductory science labs aboard our mobile labs at their schools; after-school, weekend, and summer programs; and year-long internships. Our recent expansion in the Bronx is poised to provide a full pathway of programs for students in the Bronx.
BioBus encourages creativity and creates space for all staff to suggest new programs, new methods, and otherwise have a voice in shaping the direction of their team and the organization. We offer a casual work environment, flexible and hybrid work schedules including up to two - three days a week working from home, competitive benefits, and a friendly and supportive culture free from excessive hierarchy.
Requirements
● Bachelor’s degree or equivalent experience in logistics, transportation, business administration, or a related field preferred.
● At least 4+ years of experience in fleet management, logistics, or transportation.
● Valid Class A or Class B CDL with a clean driving record.
● Extensive experience operating commercial vehicles in NYC or other dense urban environments.
● Strong knowledge of federal and state transportation regulations.
● Excellent organizational, communication, collaboration, and leadership skills.
● Democratic approach to work in collaboration with fellow facilities team members.
● Ability to perform basic vehicle and lab equipment maintenance tasks.
● Self-motivated with the ability to independently structure and manage time effectively.
● Strong attention to detail and problem-solving skills.
● Proficient in GPS navigation systems, route planning software, fleet management software, and cloud-based collaborative documents and spreadsheets (e.g., google workspace, Office 365).
● Physical fitness and the ability to lift and move heavy cargo, up to 50 lbs, as needed.
● Willingness to work flexible hours, including weekends, and adapt to changing schedules.
● Willingness to travel locally for programs across the NYC Metro area, including the five boroughs with occasional local travel to neighboring New Jersey, Connecticut, Long Island and Westchester counties, up to 1-2 days per week.
● Willingness to travel up to 20 days per year outside the NYC Metro area, including overnight travel.
● Bilingual in English and Spanish preferred.
Responsibilities
Driver Recruitment and Training:
● Support Director to recruit, hire, and onboard qualified drivers who embody our company values and standards.
● Develop and conduct comprehensive training programs to ensure drivers are equipped with the necessary skills and knowledge, in collaboration with all facilities team members.
Scheduling and Dispatch:
● Efficiently schedule drivers for routes and special events while optimizing resources and minimizing downtime.
● Coordinate vehicle logistics, including parking logistics, with program site contacts to ensure safe, efficient, and timely departures and arrivals.
Safety and Compliance:
● Uphold strict adherence to all safety regulations and compliance standards.
● Conduct regular safety inspections of vehicles and ensure drivers are fully compliant with all relevant regulations and protocols.
Customer Service:
● Collaborate with the program operations team to address any driver-related program disruptions promptly and effectively.
● Maintain a customer-centric approach to driver operations, ensuring the highest level of satisfaction for our students and partners.
Fleet Management:
● Coordinate with other facilities team members and outside contractors to ensure all vehicles are properly maintained and serviced according to schedule.
● Oversee vehicle inspections and repairs, minimizing downtime and maximizing fleet efficiency.
● Ability to perform basic vehicle and lab equipment maintenance tasks.
Budget and Process Management:
● Assist in the development and management of the fleet operations budget, ensuring resources are allocated efficiently and cost-effectively.
● Identify opportunities for process improvement and implement best practices to enhance driver performance, efficiency, and customer satisfaction.
Commercial Driving
● Experience operating commercial vehicles in NYC or other urban environment
● Ability to operate BioBus Mobile Science labs approximately 2-4x per month and be an on call backup for other drivers as needed.
● Occasional (approx. 2x per month) evening or weekend work.
The salary range for this position is $78,800 - $97,000 per year. If hired for this position, your salary offer will include compensation calculated based on years of relevant experience, degrees, or a class A commercial drivers license .
Compensation at BioBus is competitive, commensurate with experience, and is in alignment with internal equity. BioBus regularly conducts a thorough study of market-competitive salaries. Our goal is to ensure that pay is fair and competitive for all staff members, both considering the market and considering pay equity among staff in similar roles in the organization. In addition, BioBus offers a very generous health benefits package, Flexible Spending Accounts for medical, childcare and commuter expenses, and an Employee Assistance Program (EAP) as well as retirement benefits with employer match. Benefits preview available here. Additionally, BioBus offers generous time off with pay in order to support a sustainable high performance work culture. Full-time union staff receive 25 vacation days per year, along with time off for up to 16 holidays, five personal days, and 15 sick days. We also offer a paid sabbatical for full time staff after seven years of service.
This position is included in a union-represented collective bargaining unit, and specific terms and conditions of employment are subject to collective bargaining negotiations.
An Equal-Opportunity Employer with a Commitment to Diversity
BioBus seeks to fill this position with someone who shares our values, including our organizational commitment to diversity, equity and inclusion. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment because of race, color, ethnicity, religion, gender, sexual orientation, national origin, disability, age, marital status, military status, pregnancy, or parenthood. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization and we are most interested in finding the BEST candidate for the job. That candidate may be one who comes from a less traditional background, and that’s okay. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.