Position Overview:
We are a nonprofit organization dedicated to promoting diversity, equity, and inclusion within the arts, is seeking an experienced Production Manager. This full-time, salaried position will play a pivotal role in overseeing our operations, programs, and financial management. Reporting directly to the Executive Director, this Production Manager role will ensure the smooth execution of our programs and events, as well as contribute to the organization’s strategic growth and sustainability. Please note while this is a hybrid position, candidates must be local to NYC metropolitan areas for scouting and production management.
Key Responsibilities:
Program Management
Oversee all Productions & Events: Collaborate with the Executive Director, Admin, and production teams to ensure successful planning and execution of all productions and programs. This includes scheduling, budgeting, and managing logistics ensuring smooth productions that come in on time and on budget
Create and oversee all production budgets in consultation with the ED and AD
Manage and coordinate large-scale events, such as the annual fundraising Gala, ensuring all operational aspects, including vendor relations, staffing, and contract negotiations, are executed efficiently.
Coordinate all event logistics including staffing assignments and coordination of vendors.
Lead recruitment, hiring, and management of administrative and event staff, interns, and volunteers, fostering a collaborative and inclusive work environment
Create a marketing plan for all productions in cooperation with Executive Director and Artistic Director
Program and book talent/speakers for with assistance from Artistic Director
Review all tech riders and advise feasibility and financial commitment.
Execute contracts in all areas relating to production and bookings.
Provide administrative liaisons for all technical/sound design and AV on all productions, presentations, education and rentals.
Scout, negotiate, manage, and supervise rental contracts of theater and event spaces.
Coordinate schedules and personnel requirements for performances.
Maintain an annual event calendar.
Draft, administer and/or execute other special contracts (eg co-productions) in cooperation with the Executive Director.
Staff and Volunteer Coordination: Lead recruitment, hiring, and management of administrative and event staff, interns, and volunteers, fostering a collaborative and inclusive work environment.
Qualifications:
Education: Bachelor’s degree preferred but not required
Experience: Minimum of 5 years of experience in nonprofit management or a similar leadership role within the performing arts sector, including at least 3 years of experience in financial management and operations.
Skills:
Strong organizational and leadership abilities, with experience managing teams and coordinating cross-departmental initiatives.
Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
Proficiency in budgeting, financial reporting, and contract management.
Solid experience with the performing arts sector, including production management and event planning.
Ability to manage multiple priorities in a fast-paced environment.