About Us:
Solar Eclipse New York is a contemporary, hand-crafted accessories brand designed in NYC and beloved worldwide. We specialize in small-batch, sustainable designs sold through leading retailers, international partners, and our own e-commerce channels.
This is an exciting opportunity to join a small, fast-paced team and get hands-on experience across the operational side of a growing fashion brand. We’re seeking a driven, detail-oriented Operations Assistant to support our inventory, logistics, and production processes. You’ll work closely with our Head of Operations and Product teams to keep orders, shipments, and internal systems running smoothly.
This is a New York–based role, working on-site from our Manhattan studio.
Responsibilities:
Manage new sample logging, labeling, and tracking for internal use and retail partners
Track open purchase orders (POs), follow up on receiving, update timelines, and maintain accurate records
Monitor incoming shipments, late stock, and delivery timelines
Support wholesale operations on Faire: monitor late shipments, update stock, and coordinate with Product Assistant
Coordinate specialty shipments for national and international retailers, ensuring compliance with packing and documentation requirements
Assist warehouse coordination, including shipment schedules, packing requirements, and inventory maintenance
Maintain organized product and shipping documentation
Assist with inventory counts and reconcile discrepancies
Prepare and ship samples to press, influencers, and retail buyers
Pull basic operational reports (late shipments, incoming inventory, PO status)
Support cross-functional teams during product launches, trade shows, and seasonal collections
Keep studio, sample racks, and storage areas organized
Qualifications:
Bachelor’s degree in Business, Fashion Merchandising, Supply Chain, or related field — or equivalent relevant experience
Strong organizational skills with excellent attention to detail
Ability to manage multiple tasks in a fast-paced environment
Comfortable learning inventory management platforms such as ShipHero, Shopify, and NuORDER
Strong communication skills and a collaborative mindset
Basic proficiency with Microsoft Office or Google Workspace (Sheets, Docs, etc.)
Experience communicating in Chinese is a plus, particularly for coordinating with certain vendors and partners
Interest in sustainable fashion and design is a plus
Must be based in NYC and available to work on-site
What We Offer:
Hands-on training in fashion operations, wholesale, and supply chain management
Opportunity to work closely with a design-driven, fast-growing brand
Exposure to both domestic and international retail operations
Career growth potential within the company
How to Apply:
Email your resume, portfolio (if applicable), and a brief note about your interest in Solar Eclipse New York