Global Investment/Venture Capital Firm based in New York City is seeking a new Full-Time/Permanent Personal Assistant to support its Founder & CEO (UHNW Individual) and his private family. This person will report to the Partner/Chief of Staff. Candidates must have a minimum of 5-10+ years of applicable personal administrative support experience, ideally supporting a C-level Executive and/or UHNW Individual and their respective family, within financial services, venture capital, and/or any other related corporate industry and a Bachelor’s degree is required. This role requires exceptional attention to detail, discretion, and the ability to coordinate with multiple stakeholders. Ideal candidates should be uber polished, professional, NYC savvy, resourceful, and possess strong organizational, interpersonal, and communication skills (both verbal and written). This is a fantastic opportunity to support a high-profile, entrepreneurial Executive and his family in a pivotal role!
Salary depends on experience (150-200k+) plus discretionary bonus eligibility, 100% company paid medical/dental/vision, 401k, chef onsite, etc.
Hours are 8:30am-5:30pm, with flexibility to work overtime. 5 days/week in office.
Responsibilities:
Manage and maintain multiple complex calendars for all family members.
Coordinate schedules across different time zones.
Schedule and manage appointments, meetings, and social engagements.
Arrange school-related activities and extracurriculars for children.
Plan and book international and domestic travel arrangements (personal and business).
Create detailed travel itineraries across multiple locations.
Coordinate with properties and staff at all destinations.
Manage passport and visa requirements.
Arrange ground transportation and special accommodations.
Oversee maintenance schedules for properties in NYC (2) and Connecticut.
Coordinate with property staff and service providers.
Manage household vendor relationships and contracts.
Ensure properties are prepared for family’s arrival and stays.
Process and pay household bills and invoices.
Track and reconcile expenses.
Manage petty cash and reimbursements.
Coordinate with family’s financial team as needed.
Track important dates and occasions for extended family.
Source and purchase thoughtful gifts.
Manage gift inventory and wrapping.
Coordinate special events and celebrations.
Maintain detailed records of past gifts and preferences.
Interface with 3 full-time staff members.
Assist in staff scheduling and coverage.
Ensure smooth communication between all household staff.
Help maintain staff schedules and time-off requests.
Requirements / Qualifications:
Minimum 5-10+ years of experience as a Personal Assistant.
Bachelor’s degree required.
Polished, professional.
Detail-oriented.
Possesses strong organizational, interpersonal, and communication skills (both verbal and written).
Well-versed in NYC/NYC savvy and resourceful.
Extremely discrete/confidential.