Architecture firm seeking-full time, in-person, Full-Charge Bookkeeper.
Please reply with a cover letter along with resume, salary requirements, and references as a single PDF. Applicants who do not organize their information in this manner will not be considered.
Position: Full Charge Bookkeeper
Responsibilities:
Accounts Receivable
o Follow-up with internal and external parties to create invoices and ensure final billings are received on time
o Manage proposal process additional services on contracts in hand
Accounts Payable
o Review vendor statements and address any discrepancies
o Review of bills annually to look for potential cost savings
Human Resources
o Process payroll
o Maintain employee files on server, in Ajera & provider websites;
o Administration and maintenance of employee benefits
o Employee onboarding and offboarding
o Ensure completion of timesheets are done accurately and on time
General accounting activities for the company
o Recording day-to-day financial transactions and completing the posting process
o Bank and credit card reconciliations
o Enter data, maintain records and create reports and financial statements
o Provide updates to Controller on status of firm’s finances.
Compliance
o Assist in Year-end audit
o Maintain vendor files and process 1096/1099s annually
o Insurance
o Contracts
Report directly to Controller and Principal
Perform ad hoc tasks and projects as assigned
Desired Skills:
Bachelor’s Degree a must
3-5 years of relevant experience with A&E; government client a plus
Strong Excel, Word, and Outlook skills, proficiency in ERP Software, Deltek’s Ajera software experience a plus
Excellent interpersonal skills to facilitate positive interaction with clients and vendors for accurate and complex billing structures
Familiarity with employee benefit administration
Able to work independently to meet deadlines
A "can-do", positive attitude; proactive and resourceful
Highly efficient and responsible, very detailed oriented and organized
Ability to work well under pressure
Ability to take direction well
Excellent communication and problem solving skills and ability to gain cooperation of others
Willingness to streamline current processes and implement improvements
Benefits include:
Competitive salary
2 weeks paid vacation
8 paid holidays
Full medical insurance coverage for employee
Pre-Taxed Transit, Dependent Care and Flexible Spending Account
Pre-Taxed dental insurance
Long term disability
401K and Profit Sharing
Salary $65k-$75K per experience