Executive Assistant/Office Manager

Our client, a global investment firm, is seeking an Executive Administrative Assistant and Office Manager in New York City. The hours are 8:30am-5:30pm, five days in office.Responsibilities: Provide high-level administrative support to the Chief Legal Officer and a few Partners Coordinate extensive travel planning, calendar management, and logistics both domestically and internationally Serve as liaison with executive assistants across global offices and portfolio companies to align meeting schedules and manage logistics Assist with legal administrative tasks such as archiving, retrieving public filings, and preparing Board materials Support board meeting planning including coordinating with internal and external stakeholders on materials and agendas Assist with onboarding new hires and employee benefits administration Manage expense reporting and accounts payable for the office and supported executives Lead the setup and buildout of the NYC office space ahead of its January 2026 opening, including coordination with vendors, IT, designers, and property management Serve as point of contact for office operations, including facilities, supplies, events, and vendor management Maintain confidentiality while managing sensitive and high-level materialsQualifications: 5-10+ years of experience supporting senior executives in small office environments Previous experience as an EA to C-level executives or Managing Partners strongly preferred Bachelor's degree or equivalent required Proficiency in Microsoft Office Suite and comfort with Apple products (iPhone, iPad, MacBook)Compensation/Benefits: Up to $130K total compensation Medical, dental, and 401K with matchBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)