Boutique Private Investment Management Company focused on creating long-term value through strategic investments in real estate, community-driven initiatives, and women’s sports is seeking a new Full-Time/Permanent Executive Assistant to support the President. This person will ensure smooth operations and efficient communication across the organization and provide comprehensive support for the Executive, including scheduling extensive meetings, managing a busy calendar, coordinating complex travel arrangements, and handling sensitive information with discretion. Candidates must have a minimum of 2-4+ years of applicable high-level executive administrative support experience, ideally within financial services, real estate, and/or a family office (however, open to industry/backgrounds if corporate), and a Bachelor’s degree is required. They should be extremely polished/client-facing, professional, positive, proactive, detail-oriented, excellent at multi-tasking, accustomed to working in a fast-paced environment, possess top-notch interpersonal and communication skills, and be very tech savvy/proficient in Microsoft Office Suite. A great sense of humor is a huge plus! This is a fantastic opportunity to join a firm on the rise with incredibly nice people and the opportunity to learn and grow down the line!
Salary depends on experience (90-110k base), plus discretionary bonus eligibility (all in 100-120k max). Excellent benefits package, including 401k match (dollar for dollar), 100% company paid medical/dental/vision, etc.
Hours are 8:30/9:00am-4:30/5:00pm, with flexibility to work overtime if/when needed.
5 days in the office to start but will most likely turn into a hybrid position – 4 days in the office and 1 day remote/work from home on Fridays.
Responsibilities:
Provide primary high-level executive business and personal administrative support to the President, with additional support for the Chief of Staff and potentially one other Managing Director.
Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars (both business and personal).
Interface with clients, partners, senior staff members, and other stakeholders to arrange calls and in person meetings.
Coordinate complex international and domestic travel arrangements/logistics and detailed/seamless itineraries, including commercial and private flights, hotel accommodations, car services/ground transportation, dinner reservations, etc.
Maintain the Executive’s contacts and relationships, including updating contact lists.
Order office supplies and oversee office organization.
Assist with ad hoc projects/some personal assistant duties, including ordering and picking up lunches, running various errands, etc.
Assist with filing and record-keeping (both electronic and tangible).
Organize team-wide events and/or large meetings, handling all related logistics, including catering, etc.
Handle confidential information with discretion.
Requirements / Qualifications:
Minimum 2-4+ years of applicable high-level executive administrative support experience, ideally within financial services, real estate, and/or a family office (however, open to industry/backgrounds if corporate).
Bachelor’s degree required.
Exceptional interpersonal and communication skills (both verbal and written).
Ability to interact confidently and professionally with individuals at all levels.
Excellent problem-solving skills and the ability to think critically and creatively to overcome challenges.
Proactive and resourceful mindset, with the initiative to take on new tasks and responsibilities.
Polished, professional, and client-facing.
Proficient in relevant software and tools, such as calendar management systems (Outlook & Google Calendars), productivity apps, and communication platforms.