Billion-Dollar Private Equity Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support a Partner. Candidates MUST have 5-10+ years of applicable high-level executive administrative support experience working in Investor Relations at a hedge fund or private equity firm (both required) and a Bachelor’s degree is also required. Experience with event planning is a huge plus! Candidates must be extremely personable, high-energy, polished, organized, extremely detail oriented, proactive, great a multi-tasking, accustomed to working in a fast-paced environment, and possess excellent communication skills, follow through, a sense of urgency, and a team-oriented mentality. This firm is the best of the best and is looking for super high-quality Executive Assistant. Opportunity for growth down the line!
Salary depends on experience (200-230k ALL IN, which includes base and bonus). AMAZING, comprehensive benefits – 100% company paid medical/dental/vision day one, 100% 401k match up to max amount, on-site chef/free lunch, carry eligible, etc.
Hours are 9:00am-6:00pm, with flexibility. In office either 4/1 or a combination of 3/2 one week and 5 days the next week (need to be ok with either scenario).
Responsibilities:
Provide high-level executive administrative support to Partner with light support for her team of 2-4 others.
Schedule and organize extensive internal and external meetings, conference/video calls, conferences, events and appointments; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars.
Coordinate complex domestic and international travel arrangements and detailed itineraries, including flights, hotel accommodations, car services/ground transportation, dining reservations, etc. Potential travel to on-site annual meeting (5 days).
Prepare, process, and submit expense reports.
Liaise with high-profile investors.
Assist with ad hoc project/event coordination.
Requirements/Qualifications:
Minimum 5-10+ years of applicable high-level executive administrative experience working in Investor Relations at a hedge fund or private equity firm (both required).
A Bachelor’s degree is required.
Experience with event coordination, a plus.
Accustomed to working in a fast-paced environment with constantly moving pieces.
Excellent interpersonal and communication skills (both verbal and written); high-energy.
Polished and professional.
Proactive with excellent follow through.
Extremely organized and detail oriented.
Strong MS Office Suite skills.
Team-player mentality.
Flexibility to travel.