Executive Assistant

Our client, a private equity firm, is seeking an Executive Assistant to support the Industrials team in New York, NY. The hours are 9:00am - 5:30pm with slight flexibility as needed. The position is hybrid with four days in office and work-from-home on Fridays.Responsibilities: Provide administrative support to a team of investment professionals across levels, including Partners and Associates Manage complex and ever-changing calendars; schedule and coordinate internal and external meetings Coordinate domestic and international travel, including itineraries, car bookings, and private plane reservations Track travel details and input bookings into the central system Submit accurate and timely expense reports using Concur for both corporate Amex and personal reimbursements Maintain a high level of responsiveness and discretion while managing communications and follow-ups Coordinate and manage team lunch and dinner reservations Assist in logistics for mid-year and year-end performance reviews Support special projects and internal/external events, including venue selection, menu planning, contracts, and day-of coordination Assist with planning for portfolio company board meetings and dinners (e.g., room blocks, IT setup, dinner reservations) Prepare meeting materials and ensure timely distribution Assist with firmwide administrative duties, including rolling calls and signature routingQualifications: 5+ years of Executive Assistant experience, with at least 1-2+ years in a finance setting Proven experience supporting teams with complex calendar, travel, and expense needs Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Bachelor's degree required Collaborative, proactive, and capable of working effectively with other assistants Strong communication skills, attention to detail, and ability to maintain confidentialityCompensation/Benefits: Up to $120-130K plus bonus Full medical, dental, and vision coverage for employee and family with no contribution required 401K with match Generous PTO Free lunch provided dailyBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)