Executive Assistant

Our client, an online retailer, is seeking a Temp-to-Perm Executive Assistant in Melville, NY. The hours are 8:00am-5:00pm and will primarily support the CEO along with general support to four other C-level executives. The role is fully onsite and will pay up to $95k on the base salary.Responsibilities:Organize and prepare for meetings, including gathering documents, attending to logistics, capturing meeting minutes, and following up on assigned action itemsKeep the CEO apprised of time-sensitive and priority issues and help ensure appropriate follow-upComplete a variety of special projects, including preparing PowerPoint presentations, special reports, spreadsheets, and meeting agenda materialRespond to and help prioritize meeting invites, phone calls, messages, and other information flowing to the executive(s); prioritize emails and respond when necessaryPrepare, reconcile, and submit expense reports for Chief Suite membersMaintain the highest degree of confidentiality, including management of sensitive records and documents for company executives Draft, review, and send communications on behalf of the CEO and other C-suite executivesPlan, organize, and execute board meetings, leadership meetings, office events, & other in-person company activitiesOversee corporate giving initiatives and manage the corporate giving budget Serve as back-up and support for NY Office Administrator in daily office activities, ensuring facilities are well-maintained and supplies are stockedQualifications:5 years of experience supporting a senior executive or team in a fast- paced environmentProficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and comfortable with collaboration tools like Slack or TeamsExcellent written and verbal communication skills with the ability to convey information clearly and professionallyStrong time-management skills with a proven track record of meeting deadlinesExceptional organization skills, with a knack for juggling multiple priorities and maintaining focus under pressureA proactive, detail-oriented self-starter who is resourceful and adept at solving problemsCollaborative team player with a friendly demeanor, capable of building productive working relationships at all levels of the organizationEnergetic, adaptable, and eager to tackle new challenges, projects, and ideasDemonstrates strong judgment, effectively prioritizes tasks, upholds confidentiality, and makes well-informed decisionsPhysical Requirements:Prolonged periods (4+ hours) of sitting at a desk and working on a computerAbility to work in our Melville, NY office, five days a week, 8am-5pmAbility to operate standard office equipment and occasionally lift up to 15 pounds.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)