Executive Assistant

International sovereign wealth fund located in Midtown, Manhattan is seeking to hire a Temporary Executive Assistant to jump in and add immediate value to a team of 5 Executive Assistants in NYC. This position will require 4 days in the office with Fridays remote from 9am-5pm with flexibility. Pay rate up to $50/hour. Responsibilities:Provide administrative support with diligence and accuracy. Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.Under little or no supervision, perform administrative duties such as:Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.Coordinate meeting logistics including: conference room reservations, access for remote participants, catering, meeting materials.Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.Track and process employee expenses and travel claims in accordance with GIC policy.Maintain key contact lists and data entry.Prepare and edit correspondence, communications, presentations and other documents.Establish work procedures and standards to improve efficiency and effectiveness.Oversee coordination of staff welfare activities or other team events. Source service providers and locations; review and negotiate proposals as appropriate.Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM.Assist with more complex administrative or operational activities such as:Research, plan, coordinate and book travel and meeting arrangements for GIC senior leadership, global executives, and government officials visiting from other locations.Support team recruitment efforts such as scheduling interviews and facilitating case studies.Qualifications:Collaborative, organized, responsive professional with experience supporting multiple stakeholders.Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment.Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.Experience and/or strong interest in executing corporate events preferred.Flexibility with time, able to arrive early or stay late as needed.Proficiency in MS Office, Concur, and Travel booking software.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)