Executive Assistant

A global financial services firm, located in Midtown East, is seeking a temporary to permanent Executive Assistant for the Healthcare Team. The position will start ASAP and requires 5 days in office. The hours are 8:00am - 5:00pm. This is an exciting opportunity to learn and develop your administrative skillset from a supportive and high performing team! Responsibilities:Provide administrative support to a team of investment bankersHandle incoming calls, respond to inquiries, and clarify company policies and proceduresMaintain frequently changing calendars through OutlookCoordinate all aspects of executive level appointments, meetings, client entertainment and conference callsPrepare and review materials and correspondence for meetingsAssist with creation/modification of presentations, spreadsheets, and other various documentsCoordinate frequent travel arrangements - both international and domesticPrepare, reconcile, and track expense reports through Oracle (T&E system)Organize and secure highly confidential company and employee informationAssist in ad-hoc reports special projects as neededServe as back-up support for other managers/bankers and administrative staff when requiredMaintain and order supplies, paper, and binding suppliesQualifications:Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)Ability to gain a strong command of new systems (Oracle - Travel & Expense, Reporting System)5+ prior experience in administrative position, IBD experience preferredFully in person positionCollege degree preferredExpert in multi-tasking, organizing and prioritizing a mustStrong written and verbal communication skillsDetail oriented with ability to work independently and prioritize workloadDemonstrates a high level of integrity and professionalismEnergetic, responsive team player with the interest to take initiative and work in a fast-paced environmentCompensation:DOE 85k-105k, hourly in line + some OT as needed + discretionary bonusBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)