Executive Assistant

A large beauty company located in Downtown Manhattan, is looking to hire a Temp to Perm Executive Assistant to support the CFO and General Counsel. This role will work onsite Monday - Friday, 8:30am-5:30pm with 1 hour lunch. Temp duration is 2+ months with great potential to extend. Position starts March 2025.ResponsibilitiesCalendar Management:Manage and maintain complex calendars for multiple executives, scheduling appointments, meetings, and travel arrangements.Coordinate and prioritize meeting requests, resolving scheduling conflicts effectively.Prepare and distribute meeting agendas and materials.Travel and Expense Management:Arrange domestic and international travel, including flights, accommodations, and transportation.Process and reconcile expense reports using Concur, ensuring accuracy and adherence to company policies.Maintain accurate records of travel and expense documentation.Administrative Support:Provide general administrative support, including answering phones, managing correspondence, and handling incoming and outgoing mail.Prepare and edit documents, presentations, and reports.Maintain organized filing systems, both electronic and physical.Coordinate and organize office events and meetings.Order and maintain office supplies.Assist with special projects as needed.QualificationsMinimum of 4 years of experience as an Administrative Assistant.Proven experience managing multiple calendars and coordinating complex schedules.Proficient in using Concur for travel and expense management.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational and time management skills.Strong written and verbal communication skills.Ability to prioritize tasks and work independently in a fast-paced environment.Detail-oriented and accurate.Ability to maintain confidentiality.High school diploma or equivalent; associate's or bachelor's degree preferred.Compensation/Benefits:90K-100K perm base, temp rate in lineMedical, dental, PTOBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)