Safeway Management Group, Inc. is currently seeking an organized and proactive Administrative Assistant to join our organization. We are looking for an individual who is efficient, capable of working independently but also comfortable being a member of a team. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and have a wide breadth of experience managing clerical responsibilities. Our ideal candidate would be someone who is energetic, passionate and takes pride in assisting our clients in meeting their goals.
A little about SMG: for two decades, Safeway Management Group (SMG) has been an outsourced solution for safety, quality and compliance support for the distribution and logistics industry. Although we provide effective software products, SMG is first and foremost a customer service business. Our dedicated staff is proud to brand us the “Software-Plus Company”. Through our Administrative Support and Consultation services we’ve fostered long term relationships with customers by leveraging our products to support their specific needs.
Administrative Roles & Responsibilities:
Answer customer and internal emails in a professional manner
Carry out administrative duties such as mailing, faxing, filing, typing, and copying
Scan confidential customer documents and upload into data system
Conduct past employment background inquiries by researching and calling companies for contact information
Review applications and forms for completeness and accuracy
Update MS Excel workbooks
Create PDF files from MS Excel and Word documents
Distribute monthly file audit reports to customers in a timely fashion
Run customer reports from internal and external systems
Compile customer data upon request
Able to start IT help desk inquiries (working with our IT personnel)
Meet customer and internal deadlines for reports, data entry, conference calls, and other projects.
Position Requirements:
Proven administrative experience
Knowledge of office management procedures
Excellent written and verbal communication skills
Fast, proficient, and accurate typing/transcribing skills
Experience with complex file management
Strong organizational, planning and prioritizing skills
Ability to demonstrate discretion and good judgement when working with confidential employee and customer data
Proficient in Adobe Acrobat, MS Office programs (Excel, Word, Outlook - A MUST)
High school diploma or equivalent; college degree preferred
Training is provided, small office atmosphere with friendly staff.
This position will begin as a part-time hourly role with a flexible Monday thru Thursday schedule during working hours. Most likely work from home Friday opportunity. The ultimate goal of this role will be to become a full-time salaried position.
Please email resume with your preferred contact information. Options for remote or in-person interview available.