Our construction company is an Inc. 5,000 Business, ranking in the top 100 in the NY Metro area. We are a fast growing exterior home renovations company – servicing homeowners in New York City and Long Island. Specializing in residential home improvements, with a niche in roofing services. The Company is quickly growing, and it needs more help!
We are seeking a detail-oriented and organized Document Specialist to join our team. As a Document Specialist, you will be responsible for managing and maintaining company documents, drafting, revising, ensuring accuracy and managing various company documents and customer-facing proposals. This is a crucial role in our organization, as it involves handling sensitive information and ensuring the smooth flow of documentation.
This is a full-time remote position in a stable company. If you are a detail-oriented individual with a passion for accuracy, customer service, and great drafting skills, we would love to hear from you.
This is an excellent opportunity for someone with strong attention to detail and drafting skills. Supporting Estimators is one of the main tasks, helping them by drafting proposals for customers based on a system of templates and keywords used by the estimators in their proposal requests. Timely turn around of documents to customers is greatly appreciated.
Responsibilities:
- Organize and maintain physical and electronic files and records
- Perform quality checks on documents to ensure accuracy and completeness
- Proofread documents for grammar, spelling, and punctuation errors
- Draft and edit documents, proposals, invoices and contracts - based on a system of templates we use
- Maintain accurate records of all documents and contracts using our document management system
-Working together with existing administrators that also do the same drafting work, both for initial training, and then continuing ongoing, working supportively alongside.
- Collaborate with cross-functional teams to gather necessary information for document creation or revision
- Assist in the development of document templates and standard operating procedures
- Provide administrative support to the team as needed
Requirements:
- Bachelor's degree in a related field or equivalent work experience
- Strong knowledge of drafting principles and practices
- Proficiency in using document management systems
- Excellent attention to detail and organizational skills
- Ability to work independently and meet deadlines
- Experienced in creating finalized documentation, based on templates
- Strong written communication skills
-Must LIVE in the TriState Area!
-Must have Document Control experience
- Candidate must have good knowledge and familiarity with the NYC area and its neighborhoods
- This is a REMOTE position, but requires working in an environment conducive to giving the job 100% attention with little distraction.
- At least 2-5 years of experience working in a position with similar job requirements.
Benefits:
- Competitive salary based on experience and qualifications
- Comprehensive health insurance package
- Retirement savings plan with employer match
- Paid time off and holidays
If you are a meticulous individual with a passion for maintaining accurate documentation, we encourage you to apply for the position of Document Specialist. Join our team and contribute to the success of our organization through your exceptional organizational skills and attention to detail.