Administrative Assistant

Our client, a leading financial services firm in Midtown Manhattan, is seeking a long-term temp Administrative Assistant to support a Managing Director and a Principal in their Private Capital business. This role starts ASAP, as soon as we can find the right person with an estimated 3-month temp contract (with potential to extend or wrap up a bit earlier if they find their perm hire). This person must have experience supporting high-level professionals, demonstrated strong attention to detail, expert scheduling skills, very strong experience booking travel, and reconciling expenses. This role is ideally onsite, Monday - Friday but there is flex for a hybrid 4/1 schedule if desired. The standard daily hours are 9am-6pm with flex for OT as needed (if things come up after hours, especially travel-related, you will need to respond). Hourly pay rate is up to $40/hr DOE.Responsibilities: Managing ever-changing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistantsAnswering callsBooking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor systemCompletion of detailed corporate expenses including tracking receipts and reimbursementsCoordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservationsMaintaining and organizing filesQualifications:Minimum of 4+ years of administrative assistant experience supporting high-level executives (MD and above) out of financial services.Experience with coordinating travel arrangements, both domestic and international - this team travels A LOTComfortability interfacing with C-SuiteStrong communication skills; high EQHighly organized with strong attention to detailAbility to multi-task and prioritize competing tasks and deadlinesPerform duties with the highest level of confidentiality and integrityAn autonomous worker with strong follow-through skillsAbility to build relationships with key players and managementCreative thinkerExtensive experience with Microsoft Office SuiteFamiliarity with Concur is preferredDegree preferred, but not required if the relevant experience is thereBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)