Administrative Assistant

Private Equity Firm located in Midtown West, Manhattan, is seeking to hire a Temp-to-Perm Administrative Assistant who will support 5-6 Operating Partners (i.e. VP and Directors) on the PE Portfolio Company Team. This role will primarily involve providing comprehensive administrative support including heavy calendar management and travel coordination. The ideal candidate will possess exceptional communication and multitasking skills, a proactive mindset, and a strong work ethic. Hours are 8:30am-5:30pm, 5 days/week on-site, with paid OT as needed. Responsibilities: Manage complex calendars, executing the scheduling of various meeting types such as board meetings, virtual and in-person meetings. Coordinate travel arrangements for team members, ensuring all logistics are organized and efficient. Assist in the preparation and distribution of meeting materials and presentations. Maintain accurate records and databases, including managing expense reports. Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communications. Perform ad hoc administrative tasks and projects as assigned. Qualifications: Bachelor's degree required. Minimum of 5 years of administrative support experience, preferably in a corporate environment with experience supporting a busy team. Experience with travel coordination (including international) and expense reporting preferred. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Proficient in utilizing technology, including Zoom and conference room systems. Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organization. Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environment. Innovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibility. Ability to work independently and collaboratively as part of a team, with a positive attitude and willingness to learn. Displays excellent judgment and has a proactive approach to overseeing all tasks. Flexibility in hours to cover early morning/later day meetings. Required to work in-office Monday through Thursday, with occasional Fridays as needed.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)