Secretary - Special Projects/East Side Access Job ID: 6897Business Unit: Long Island Rail RoadLocation: New York, NY, United StatesRegular/Temporary: RegularDepartment: Vice President ESADate Posted: Apr 12, 2024Description Job Information Job Title: Secretary - Special Projects/East Side Access Department: Special Projects Posting Date: 04/12/2024Close Date: 04/25/2024Hay Point Evaluation: N/A100% Hourly Rate of Pay: $39.889 (See Wage Progression)Position Classification: Non-Safety SensitiveLocation: ManhattanReports to: Manager, Administration SP/ESA Union Affiliation: Transportation Communications Union (TCU) Summary Provide secretarial and related administrative support for the Chief Program Officer - Special Projects/ESA and staff, including typing correspondence and filing, and setting up a high-volume number of meetings for Executive Director/Directors/Project Managers and staff as required. Responsibilities Responsibilities may include but are not limited to:
Setting up a high-volume number of meetings for Executive Director/Directors/Project Managers and staff as required.
Provide secretarial and related administrative support for the Chief Program Officer - Special Projects/ESA
Assist with the preparation of presentations.
Must be able to process project invoicing and maintain project log.
Keep accurate attendance records and maintain an up-to-date filing system.
Keep inventory and order supplies for the department.
Perform typing assignments consisting of memorandums, letters, minutes of meetings, and miscellaneous forms.
Perform other clerical duties as well as assist the Manager-Administration with other central administration duties as assigned including but not limited to, sick/vacation/comp requests, building access requests, process travel forms, education expenses, employee training requests, and business card order/name plate orders.
Qualifications
A four-year high school diploma or its educational equivalent (GED or TASC) approved by a State's Department of Education or recognized accredited organization.
At least 3 years administrative/clerical experience including but not limited to timekeeping, ordering of supplies, data entry and reporting.
Must be a qualified typist (at least 45 WPM) and have a thorough knowledge of grammar, punctuation and spelling.
Must handle telephone activity in a professional and courteous fashion including accepting and issuing messages.
Must be adept at handling multiple personalities while keeping a professional demeanor.
Must be able to effectively coordinate and prioritize work; be efficient in determining the correct routing of all incoming/outgoing correspondences.
Must be proficient in Microsoft Suite (Word, Outlook, Excel, PowerPoint), BSC orders (Staples), PeopleSoft, and CTAMS.
Strong oral and written communication skills will also be required.
Must be willing to assume re sponsibility and work with minimum supervision.
Must be willing to cover the position of Manager - Administration to the Chief Program Officer - Special Projects/ESA when required.
Wage Progression:
Wage Progression for Employees Hires on or Before September 24, 2014:
Step 1 70% Rate of Pay 1st 365 Calendar Days
Step 2 75% Rate of Pay 2nd 365 Calendar Days
Step 3 80% Rate of Pay 3rd 365 Calendar Days
Step 4 85% Rate of Pay 4th 365 Calendar Days
Step 5 90% Rate of Pay 5th 365 Calendar Days
Step 6 100% Rate of Pay Full Rate of Pay
New Wage Progression for Employees Hired After September 24, 2014
11 Step 1 - New WP 70% 1st 365 Calendar Days
12 Step 2 - New WP 70% 2nd 365 Calendar Days
13 Step 3 - New WP 75% 3rd 365 Calendar Days
14 Step 4 - New WP 80% 4th 365 Calendar Days
15 Step 5 - New WP 85% 5th 365 Calendar Days
16 Step 6 - New WP 85% 6th 365 Calendar Days
17 Step 7 - New WP 90% 7th 365 Calendar Days
18 Step 8 - New WP 100% After 2,555 Calendar Days
Other Information:
In addition to meeting the minimum requirements of the position, the selection process may include but is not limited to, a pre-screening assessment (i.e., physical, written, and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make-up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than 10 sick days in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety-sensitive drug/alcohol test may also be required.
Equal Employment Opportunity:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.