Office ManagerPENN 1, 1 Pennsylvania Plaza, New York, NY 10119, USA Req #2610 Friday, March 21, 2025ABOUT US: - We believe that everyone deserves a home!Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.Connect to Care is a suite of programs that bring Breaking Ground’s approach to street outreach into privately managed spaces and discrete geographic areas. Through contracts with corporate partners and consortiums, Connect to Care works to discover people experiencing homelessness who have fallen through cracks in the system and get them connected to vital services and housing opportunities. Our approach treats people with dignity while helping them get on the path to stability. Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager contributes to ending homelessness by acting as a liaison for Breaking Groun d staff, the community, and clients who are chronically street homeless. The Office Manager is responsible for welcoming guests; bookkeeping which includes petty cash, check requisitions and billing; scheduling; taking meeting notes; maintaining filing systems; writing letters and other correspondence; and maintaining client data. This is a 35 hour work week. ESSENTIAL DUTIES:
Greet guests, direct them to appropriate staff , and provide information
Maintain petty cash, billing, check requests, and Metro cards
Maintain facility and staff activity calendars
Track vacations
Keep an updated file of vendors
Order and track supplies
Maintain filing system including client data
Order and keep an inventory of office supplies
Answer phones, direct calls, and take messages
Attend meetings and take notes
Coordinate events
Performs other related duties as assigned
MINIMUM QUALIFICATIONS:
Bachelor’s degree or equivalent experience
Excellent interpersonal and problem-solving skills
Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs
Excellent writing and communication skills
Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations
Prefer red: bilingual in Spanish and English
Prefe rred: valid NY driver’s license with a driving record in good standing and maintains a good driving record as defined by the organization
EOE/M/F/Vet/DisabledOther details
Pay Type Hourly
Min Hiring Rate $19.23
Max Hiring Rate $19.23
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PENN 1, 1 Pennsylvania Plaza, New York, NY 10119, USA