About UsWellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.About the RoleTHE POSITIONWe are searching for an experienced Executive Assistant to join our Research Team, where you’ll support five executives within our Investment Platform. The ideal candidate will demonstrate exceptional organizational and multi-tasking abilities, razor-sharp attention to detail, and a passion for delivering outstanding service. As a team player with strong work ethic, you’ll represent our senior leadership engaging with internal and external stakeholders. If you’re ready to make a significant impact, we want to hear from you!RESPONSIBILITIESThe Executive Assistant will manage the overall daily support needs of the team, including:
Mastering complex and proactive calendar management across multiple time zones for our global team.
Coordinating logistics for both internal and external meetings and events.
Being a reliable point of contact for external stakeholders, ensuring seamless communication.
Handling confidential information with discretion, maintaining the highest level of confidentiality.
Showcasing advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficiencies.
Eagerly learning, using, and helping develop internal systems that streamline our operations.
Scheduling domestic and international travel arrangements, ensuring seamless journeys.
Handling digital filing systems, expense tracking, and reporting with precision.
Providing cross-coverage and back-up support to other Assistants.
Assisting with ad hoc project work as needed, supporting both the immediate team and broader firm leadership.
QUALIFICATIONS
Minimum of 3 years’ experience within an administrative role in a professional services organization
Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion
Strong service orientation and proactive problem-solving skills
Excellent organizational, multi-tasking, and prioritization abilities
Fastidious detail orientation and overall work quality
Ability to work under deadlines and to accommodate last-minutes changes
Positive, can-do attitude; flexibility; sense of humor
Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to r ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected] .At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:USD 55,000 - 100,000This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.Base salary is only one component of Wellington’s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)Tracing our history to 1928, Wellington Management is one of the world’s largest independent investment management firms. We serve as a trusted adviser to clients in over 60 countries, visit our website to see our assets under management. Our innovative investment solutions are built on the strength of proprietary, independent research and span nearly all segments of the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients. We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. As an Equal Opportunity Employer, we welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise.For more information, please visit https://www.wellington.com/en/ (https://www.wellington.com/en/about-us)