Job DescriptionThe NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.The New York City Bureau of Water Supply seeks to hire a Principal Administrative Associate III for a position with Environmental Health and Safety, Core Services Directorate, located in Valhalla, New York. The mission of the Bureau of Water Supply’s (BWS) Environmental, Health and Safety (EHS) Directorate is to actively promote and support the management and implementation of EHS programs through effective communication, education and continuous improvement strategies in order to protect public health and natural resources and ensure a safe and compliant work environment for all employees.Under supervision, of the Director of Environmental Health and Safety, the Principal Administrative Associate III will serve as Budget/Procurement Liaison & Executive Assistant and will be part of the Environmental Health and Safety Directorate executive team, providing high-level directorate administrative tasks, and is expected to provide leadership and maintain confidentiality in all assigned areas. The position also acts as a lead coordinator for the directorate budget and procurement activities and coordinates various personnel programs related to Environmental Health and Safety issues. This position will require direct interaction between directorate and bureau staff. Specific duties include:
Managing small purchase orders and contracts including interfacing directly with the vendor.
Performing exceptionally difficult and complex administrative and professional functions in support of the Directorate's goals and provides essential support to the Director and Section Chiefs.
Performing analytical and specialized administrative work to assure the EHS compliance of BWS activities by updating and maintaining various database and tracking systems used within the Bureau, analyzing data, and coordinating closeouts of open items with the Director and various DEP staff at all levels of the agency.
Coordinating with agency and bureau personnel on safety programs including activities associated with “Safety Day”, “Safety Week”, and other similar Environmental Health and Safety awareness initiatives.
Performing special tasks as assigned by the Environmental Health and Safety Director.
(This is a brief description of what you might do in this position and does not include all the duties of this position)Preferred Skills:
Driver’s license valid in the State of New York
Ability to travel to meetings, work facilities, and field locations throughout the 2,000 square mile upstate watershed (both east and west of the Hudson River) and in New York City.
Experience with Microsoft Office Suite including products such as Word, Excel, Outlook & PowerPoint
Proficiency or ability to gain proficiency with DEP and NYC procurement, contracting, budgeting, and spending rules and procedures
Ability to learn DEP-specific database systems
Proficiency in data analysis
Competency with Microsoft Dynamics CRM platform and SharePoint
Familiarity with health, safety and environmental regulations and industry standards (Federal and New York State), including OSHA/PESH Injury and Illness Recordkeeping requirements
Strong database manipulation skills; ability to analyze data effectively and use those results when drawing conclusions and making recommendations
Effective interpersonal and communication skills
Ability to organize work and a provide a high level of time management and planning
Ability to work effectively when faced with short timelines and evolving priorities
Strong computer software and databases
Ability to maintain confidentiality
Team management and liaison skills
Customer service and instructional/educational ability
Strong analytical skills
Attention to details
Hours/Shift:35 Hours per week / Day shiftWork Location:465 Columbus Avenue Valhalla, NY 10595 Valhalla is a hamlet in the Town of Mount Pleasant, Westchester County, New York approximately 28 miles north of New York City.PRINCIPAL ADMINISTRATIVE ASSOC - 10124Qualifications
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.Salary Min: 66,062.00Salary Max: $100,958.00