Job DescriptionThe New York City Department of Transportation (DOT) Fiscal Affairs unit is responsible for all capital & expense payables, revenue collection and internal fiscal support. The Fiscal Affairs Unit is seeking an Assistant Supervisor of the Accounts Payable Expense Unit (AP Expense). Under the direct supervision of the Supervisor of the AP Expense Unit, the assistant supervisor will help to guide the unit through the daily activities of Accounts Payable. The selected candidate will assist to mentor the team of Accounts Payable, attend regular staff meetings, perform ad hoc projects when needed and train the Department of Transportation’s Fiscal officers. The A/P Supervisor duties include but are not limited to: Processing vendor invoices for goods and services provided to the agency utilizing the Financial Management System (FMS3) on a timely basis and in accordance with agency’s policies and procedures; Overseeing the payments for community partners; Serving as a liaison between the Open streets team for all payment compliance matters and will actively participate and engage in community outreach activities including event site visits as needed and meetings with community partners throughout the season to discuss Open streets program includes troubleshooting payments to make sure they are compliant with City rules and regulations; Participating in various aspects of training for the Open Streets vendors to ensure they meet compliance requirements. The AP Supervisor approves payment vouchers and implements payment voucher modifications in FMS3. Pre-audits voucher payment packages ensuring all necessary supporting documentation related to accruals is provided and complete. Reviews requirement contracts and contract specifications before approving payments to ensure conformity to the agency’s requirements and Federal/State/City mandates.
In order to be considered for this position candidate must be serving permanently in the civil service title of Management Auditor, or be reachable on the most current Management Auditor list, or
eligible under the 55a program.
HoursMonday - Friday9am - 5pmLocation55 Water St Ny NyQualifications
A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in: advanced accounting, auditing, and cost accounting; and one of the following:
(A) one year of full-time satisfactory experience in management auditing, financial auditing, and/or information technology (IT) auditing; or (B) a valid Certified Public Accountant license issued by the New York State Education Department; or (C) a valid Certified Internal Auditor certificate issued by the Institute of Internal Auditors (IIA); or
A satisfactory combination of education and/or experience equivalent to "1" above. Education and/or experience may be substituted as follows:
(A) two years of full-time satisfactory experience in financial or managerial accounting may be substituted for the one year of experience described in "1(A)" above; (B) undergraduate or graduate credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) in management, computer science, public administration, and/or business administration may be substituted for up to 9 semester credits in accounting, on a credit for credit basis. However, all candidates must have a baccalaureate degree including or supplemented by 15 semester credits in accounting, including one course each in advanced accounting, auditing, and cost accounting, and one of the following: at least one year of the experience described in "1(A)" above or its equivalent; or a Certified Public Accountant license; or a Certified Internal Auditor certificate, as described in "1(B)" or "1(C)" above. To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Management Auditor - Assignment I or at least two years of experience in management auditing, financial auditing, and/or information technology (IT) auditing.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.