[2025-2026] School Operations Administrator - Elementary School

Position Overview:The school operations administrator is responsible for overseeing the school office, and maintenance of office equipment, and acts as the first point of contact for families and visitors to the school. Specifically, the SOA is responsible for maintaining complete student files for each child, serving as the manager of student health and medical information, and playing a critical role in the school’s day to day operations. The SOA works as the lead in executing advocacy tasks and managing core family engagement efforts, such as supporting the school’s KIPP Family Association and ensuring high attendance at family events. The SOA reports directly to the School Operations Manager.Duties and Responsibilities:General responsibilities include (but are not limited to):Daily Operations Support: Assist with core systems, including student arrival, attendance, transitions, lunch/recess, and dismissal. Perform assigned daily duties and serve as the main office's first contact for students, staff, families, and visitors.Communication & Interaction: Tailor communication to different audiences, fostering a supportive environment. Respond to emails/calls within 24-48 hours and ensure others feel valued and supported.Data & Compliance: Execute daily attendance processes, maintain accurate student files, and ensure completion of immunizations and lunch forms. Assist with ATS tasks, data submissions, and MetroCard distribution.Event & Office Management: Support event logistics, such as setup and food orders. Manage the main office, ensuring it is clean, welcoming, and continuously staffed. Handle phone calls, manage student documents, and positively interact with students and families.Family Communications & Advocacy: Create and proo flyers/notices for families. Lead advocacy deliverables and support KIPP Family Association events.Student Health & Safety: Address student health needs and communicate with the school nurse as necessary.Act as a Building Response Team (BRT) member, assisting in emergencies.Ensure supplies are stocked and office equipment is functional.Fully engage in school activities, including field trips and enrichment programs, contributing to the school’s mission.