Well established construction firm located in central Mount Vernon is seeking a Bookkeeper, that is able to wear many hats. This position will require the candidate to possess many varying skill sets to provide an all-around diverse package. This individual MUST possess a working knowledge of multiple software programs, including word processing, spreadsheets, financial software such as Quickbooks (must) and Sage 300 (bonus). Excellent organizational and communication skills are also essential. This person will be working directly for the principals of the firm and provide administrative support towards the financial aspect of project management. Knowledge of construction, its means and methods, and terminology, is highly desirable. The following are some (but not all) of the job duties:
1. Accounts Payable (Quickbooks) - Enter vendor invoices, by job, and prepare recommended schedules for payments.
2. Accounts Receivable (Quickbooks) - Deposit customer payments and apply to appropriate billing records.
3. Create payment packages for public projects.
4. Process payroll, including review of approved timesheets, and record entries in the computerized accounting system. Allocate monthly payroll, per customer, per job, through analysis of timesheets.
5. Properly using Quickbooks for tracking current monies allocated; current expenditures; forecasting for months / years in advance; track change orders, purchases, etc.
6. Prepare and distribute customer billing, with approval from Project Managers, including supporting documentation.
7. Prepare monthly bank reconciliations.
8. Responsible for analyzing overhead expenses and developing, documenting, and recording an allocation strategy, per customer, per job.
9. Maintain accurate equipment files (fixed assets).
10. Prepare monthly financial statements by project. Ensure revenue and expenses have been correctly coded to proper jobs.
11. Run standard and ad-hoc reports including, but not limited to: balance sheet, income statement, job profitability, budget versus actual, accounts receivable aging, accounts payable aging, and general ledger. Perform variance analysis for significant variances from budget to actual results. Perform various administrative functions; including but not limited to: answering phones, scheduling, letters, presentations, faxes, e-mails, copies, scanning, supply ordering, postage machine fulfillment, travel arrangements, expense report processing, etc.
Salary: To be determined based on qualification and experience
Education Required: BA in Accounting or BS in Accounting or AAS in Accounting-related field or AA in Accounting-related field or AS in Accounting-related field from College/University located in United States
Career Level Required: Experienced
Experience Required: Minimum 5 years Experience in Construction
Status: Full Time