Key Responsibilities:
1. Invoice Processing
Receive, review, and verify invoices for accuracy and appropriate authorization.
Ensure proper expense coding by property and account in QuickBooks.
2. Payment Processing
Prepare and process vendor, contractor, and supplier payments via check, ACH, and online systems.
Coordinate with property managers and internal teams to ensure timely and accurate disbursements.
Manage and monitor recurring payments (utilities, service contracts, etc.).
3. Reconciliation & Reporting
Reconcile vendor and bank statements, ensuring discrepancies are promptly addressed.
Generate reports on accounts payable status, upcoming due dates, and payment history.
4. Vendor & Internal Communication
Communicate with vendors to resolve issues related to invoices or payments.
Respond to internal inquiries regarding invoice approvals and payment status.
Collaborate across departments to support accounting and property management operations.
5. Utility Billing Oversight
Work directly with ConEdison and other utility providers to monitor accounts and resolve discrepancies.
Ensure timely payment and accurate tracking of utility invoices.
Qualifications:
2+ years of experience in accounts payable or related accounting role.
Proficiency in QuickBooks is required.
Strong knowledge of accounting principles and expense coding.
Experience working with vendors, utility companies (especially ConEdison), and property managers.
Excellent attention to detail, time management, and communication skills.
Proficiency in Microsoft Excel and general office software.