Position Summary:
Event Production company is seeking an Office Manager to join its rapidly growing 30-year-old company. The Office Manager reports directly to the Company CEO and is responsible for overseeing the daily operations of the office while providing support to the CEO and multiple divisions within the company.
The candidate must fit well within the company’s core values:
Transparency
Integrity
Focus
Tenacity
Reliability
Responsibilities: Responsibilities include, but are not limited to:
Office Management
Ensure building systems operate within accepted standards
Maintain detailed work order log and historical tracking
Interface with production crew to ensure proper jobs are completed
Arrange
Prepare payment schedules for monthly invoices
Maintain inventory of venue event spaces
Maintain organization of
General
Collaborate with other divisions in company
Sort and distribute mail
Accounts receivable
Manage vendor onboarding
Ensure office supplies are adequately stocked by anticipating inventory needs and placing orders when necessary
Create and edit procedure manuals
Annual employee handbook review
Coordinate employee onboarding and offboarding
Prepare monthly timesheets and expenses for project requisitions
Process employee timesheets weekly
Assist with ad-hoc projects as needed
Other responsibilities as assigned by Senior Management
Skills and Abilities:
Proficient in Microsoft Word, Excel, Microsoft Office Outlook
Excellent verbal and written communication skills
Ability to multitask, strong sense of urgency in resolving any issues
Ability to work with multiple departments and vendors
Organized and detailed oriented
Work Remotely
No
Job Type: Full-time
Experience:
Customer service: 2 year (Preferred)
Office Management 1 year (Preferred)
Ability to Commute:
Farmingdale, NY 11735 (Required)
Work Location: In person