Administrative Assistant Job Description
Our Practice:
At Integrative Healing Wellness, we are dedicated to providing personalized, integrative healthcare to individuals who seek a functional medicine approach to wellness. Our commitment to fostering a supportive community where each member can achieve their health goals drives everything we do. As we continue to expand our mission, we're seeking a dynamic and dedicated Administrative Assistant to join our team.
In this role, you'll be instrumental in supporting our vision of empowering individuals to embrace sustainable health practices. From managing front office operations to fostering positive interactions with our members, you'll play a crucial part in ensuring that our community receives the care and support they need to thrive.
If you're someone who thrives in a fast-paced environment, excels at building relationships, and is committed to making a meaningful impact, we invite you to explore this opportunity further.
About Us:
To gain a deeper insight into the role and our company culture, please take a moment to watch this video from our founder Dr. Erika Jurasits, DO https://www.loom.com/share/8d0c4b4106e5491ea0fa504404483cb7?sid=ae756aab-d1ea-4f4e-bcd6-74c314189828
Join us in our mission to create a healthier, happier future for all.
Who We Serve:
We provide care for individuals seeking a personalized, functional medicine approach to healthcare. Our members value the partnership we create with them, as we work together to achieve their health goals.
The Role: Administrative Assistant
We are seeking a full-time Administrative Assistant to join our team and help us achieve our mission of building a supportive wellness community where individuals are empowered to learn a sustainable way to reach their health goals. The ideal candidate will possess expertise in managing front office operations and a genuine commitment to aiding individuals in attaining peak health.
Role Outcomes:
Creating a positive brand image and effective lead generation to ensure the education of our community in our vision, “For every individual to know that health and vitality is possible”.
Efficient day to day operations so that each member receives the care and support they need to achieve their health goals
Exceptional customer service fostering member referrals and online testimonials to promote growth of our practice.
Analyzing key performance indicators with the goal towards recognizing trends and optimizing resources
Roles and Responsibilities:
Facilitates good communication between members and team through phone, texting, and secure messaging.
Ensure all necessary materials are prepared for appointments in a timely fashion
Orders supplies and keeps track of inventory
Orders supplements for members accurately and timely
Coordinates and oversees dinner seminars and moderates all webinars
Assists with marketing and brand promotion
Assists with lead flow process such as qualifying and confirmation calls
Handles the enrollment process for new members
Prepares and analyzes key performance indicators utilizing excel spreadsheets
Skills and Competencies
Proficiency in Excel with a strong working knowledge of spreadsheet functions, formulas, and data analysis techniques.
Other softwares utilized Word, Adobe Pro, Powerpoint, Google Workspace, Dropbox, Calendly, Cerbo and Canva
Minimum requirement of two years' experience in an Administrative Assistant role.
Compensation:
Salary $1500 biweekly
Opportunity for bonuses based on business performance monthly
Time Availability:
This is a full-time, 40-hour position
Workweek is Monday through Thursday. Hours vary but typically begin between
8 - 9:30 am and end at 6 pm with 1 - 2 nights per week between 7:30 - 8:30 pm for dinner seminars or webinars.