Administrative Assistant

Description We are looking for a Construction Administrative Assistant to join our client's team in Great Neck, New York. This role involves providing administrative support to their construction team and managing various administrative tasks to ensure smooth operations on construction projects. Responsibilities: Prepare, review, and distribute project documentation, including contracts, permits, and reports Maintain accurate and up-to-date project files, both electronic and physical Assist in the preparation and submission of project proposals and bids Coordinate and schedule meetings, appointments, and site visits for the construction team Assist in the coordination of project activities and timelines Communicate with subcontractors, suppliers, and clients to ensure timely delivery of materials and services Perform general office duties, including filing, photocopying, scanning, and data entry Answer and direct phone calls, take messages, and respond to inquiries Manage office supplies and equipment, ensuring adequate inventory and proper functioning Assist in the preparation and processing of invoices, purchase orders, and expense reports Track project budgets and expenses, ensuring accuracy and compliance with company policies Coordinate with the accounting department to ensure timely payment of invoices Act as a point of contact for internal and external stakeholders, providing project updates and information Utilize skills such as answering inbound calls, customer service, data entry, email correspondence, inbound outbound calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, schedule appointments, and administrative assistance.Requirements Proficient in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word Experience in Administrative Assistance is necessary Ability to manage inbound and outbound calls efficiently Excellent customer service skills Proficiency in data entry tasks Experience with email correspondence Aptitude for scheduling appointments and managing calendars Ability to handle high volume of incoming calls and respond effectively Strong organizational and multitasking skills Exceptional verbal and written communication skills Attention to detail and problem-solving skills Ability to work independently and as part of a team. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .