Administrative Assistant 2, SG-15 Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. This is a competitive classified position. If you received a canvass letter, you must respond to the canvass in ELMS.If you are not list or transfer eligible you may be eligible for a provisional appointment. If hired, you would be expected to qualify for the competitive exam when it is next held (exam applications closed 12/04), scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position at that time.Please submit a resume, cover letter explaining your interest in and qualifications for the position, and contact information for three professional references, including at least two past/current supervisors.
PLEASE NOTE: References will be contacted at the time of scheduling on-campus interviews.
This posting is for reclassification purposes.Vacancy Announcement Position Information Campus Title Administrative Assistant 2, SG-15 Department School of Business Position Summary HIGHLIGHTS As an Administrative Assistant 2 in the School of Business, you will provide administrative and clerical support to the School of Business, including the Dean, Associate Dean, Director of Student Services, faculty, and staff members, by working independently and under direction.Your responsibilities will include:
assisting the Dean in managing the budget and financial accounts of the School;
completing and processing appointment and reimbursement paperwork for the school;
preparing purchase requisitions;
managing supplies and other office operation needs;
creating and maintaining filing systems for faculty personnel actions;
overseeing the school’s, the dean’s, and the associate dean’s calendars;
scheduling and coordinating meetings and special events;
managing the school’s document depositories, website, and email account
providing student services, including hiring and supervising student workers and communicating with students on programs and special events
If you are not eligible by way of the Civil Service list or transfer, you may be eligible to be hired provisionally. You would need to meet the provisional eligibility minimum qualifications (below) and sit for the Administrative Assistant 2 exam when it is held (applications to sit for the examination closed 12/04). You will be expected to qualify for the competitive exam, scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position.This posting is for reclassification purposes.Required Qualifications MINIMUM QUALIFICATIONS Candidates must have permanent appointment in an Administrative Assistant 2, SG-15, classified position; or be reachable for appointment on the current NY State Civil Service canvass list for SUNY Geneseo’s area location for the Administrative Assistant 2, SG-15 position; or be transfer eligible.orFor Provisional Appointment Eligibility: one year as an Administrative Assistant 1, SG-11New York State Preferred Lists candidates have preference.Preferred Qualifications PREFERRED QUALIFICATIONS
High school diploma or high school equivalency diploma
Three (3) years of experience in administrative support at an Administrative Assistant 1 level or higher.
Experience using office software (e.g., email, word processing, Excel), supporting administrators, faculty, and students, and managing an office.
A demonstrated ability to work effectively and collegially with a variety of individuals.
Posting Details
Posting Details
Posting Number C469
Number of Vacancies 1
Line # to be filled 01358
Full or Part-time Full-Time
Appointment Type Permanent
Job Posting Date 12/18/2024
Job Posting Closed Date 01/05/2025
Salary Minimum of SG-15: $58,046
Special Instructions to Applicant
This is a competitive classified position. If you received a canvass letter, you must respond to the canvass in ELMS .If you are not list or transfer eligible you may be eligible for a provisional appointment. If hired, you would be expected to qualify for the competitive exam when it is next held (exam applications closed 12/04), scoring high enough to be reachable to achieve permanent appointment. If not, you will be removed from the position at that time.Please submit a resume, cover letter explaining your interest in and qualifications for the position, and contact information for three professional references, including at least two past/current supervisors.
PLEASE NOTE : References will be contacted at the time of scheduling on-campus interviews.
This posting is for reclassification purposes.About SUNY Geneseo Mission StatementWe are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.VisionWe will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.ValuesThe Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas andcontributions of each individual.
Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and globalcommunities.
Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of thepast and our obligations to the future.Equal Employment Opportunity/Affirmative Action Employer SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email [email protected] ([email protected]%[email protected]%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU) Background Investigation Statement All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.Clery Statement Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.NY State Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected] Link for Postings https://jobs.geneseo.edu/postings/5037 Job Duties/Responsibilities Job Duties/Responsibilities Job Duty/Responsibility Function 1: Administrative Support
Completing and processing appointment paperwork for the school.
Completing and processing reimbursement paperwork for the dean, associate dean, and school staff members.
Completing and processing payments to various vendors and agencies, e.g., AACSB , Faculty Success, etc.
Preparing purchase requisitions.
Managing supplies and other office operation needs.
Overseeing the school’s, the dean’s, and the associate dean’s calendars.
Managing the school’s document depositories.
Managing the school’s website and email account.
Developing, updating, and maintaining recruitment documents and handouts.
Greeting visitors or callers and handling their inquiries or directing them to the appropriate persons.
Operating office equipment including printers, scanners, and copiers and arranging for repairs when equipment malfunctions.
Assisting the dean in making faculty and staff office assignments.
Managing reservations for the school’s conference room, trading room, and other meeting facilities.
Percentage Of Time 30%
Job Duty/Responsibility
Function 2: Faculty Support
Creating and maintaining filing systems for faculty personnel actions.
Coordinating faculty members’ TA/RA/Peer Tutor applications.
Assisting faculty in applying for school funding support and filling out necessary paperwork.
Submitting faculty travel requests to the Provost’s office for approval.
Completing and processing reimbursement paperwork for faculty members.
Assisting with new faculty onboarding.
Collecting faculty syllabi at the beginning of every semester.
Posting notices for canceled classes or office hours on behalf of faculty members.
Making travel arrangements and processing reimbursements for on-campus interview candidates.
Percentage Of Time 20%
Job Duty/Responsibility
Function 3: Student Services
Hiring student workers, including peer tutors, peer advisors, teaching assistants, and research assistants.
Approving time sheets of student workers.
Coordinating schedules of peer tutors and peer advisors.
Communicating with students on programs and special events.
Assisting the Director of Student Services in recruiting and supervising peer advisors.
Assisting the Director of Student Services in providing course registration policies and procedures to students.
Assisting the Director of Student Services in assigning faculty advisors to students.
Percentage Of Time 20%
Job Duty/Responsibility
Function 4: Meetings and Special Events
Assisting the dean, associate dean, area coordinators, and committee chairs in making meeting arrangements, including creating online meetings.
Collaborating with faculty and staff members to organize on-campus and off-campus school events, including making room and catering reservations, making transportation arrangements, providing parking permits to invited guests, and assisting in designing event agendas
Creating conference & event materials
Managing deposits of funds received from events.
Managing payments of event-related expenditures to external vendors.
Coordinating event registrations by collaborating with other staff members.
Percentage Of Time 15%
Job Duty/Responsibility
Function 5: Budget & Finance Management
Assisting the Dean in managing the state account.
Assisting the Dean in managing the foundation account.
Processing fund transfers between accounts within and outside the business school.
Preparing account expenditure reports periodically.
Managing P-card and foundation card reconciliation.
Percentage Of Time 15%
Supplemental Questions
Required fields are indicated with an asterisk ().
Do you have a permanent appointment in an Administrative Assistant 2, SG-15, OR are you reachable on the NYS Civil Service canvass list for SUNY Geneseo's area location or are you eligible for an appointment to the Administrative Assistant 2, SG-15 title via transfer? Please note: NYS Preferred Lists candidates have preference.
Yes
No
If you are eligible by way of provisional appointment, are you signed up for the upcoming examination?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Canvass Letter