Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong clerical skills, excellent communication abilities, and a knack for vendor management. This role is essential in maintaining an efficient office atmosphere while providing support to our team and enhancing overall productivity. Training will take place in Sanborn, NY, and once completed, the position will be based in downtown Buffalo, NY. Feel free to contact us at 716-800-2847.
Responsibilities
Manage calendars, schedule appointments, and coordinate meetings for staff members.
Maintain organized filing systems for both physical and digital documents.
Handle clerical tasks such as data entry, document preparation, and correspondence management.
Utilize QuickBooks for financial record keeping and invoicing.
Exhibit professional phone etiquette while managing incoming calls and inquiries.
Oversee vendor management, including negotiating contracts and ensuring timely service delivery.
Serve as the front desk representative, greeting visitors and handling inquiries with professionalism.
Implement office management best practices to enhance operational efficiency.
Communicate effectively with team members to ensure alignment on projects and tasks.
Maintain an organized workspace that promotes productivity and collaboration.
Experience
The ideal candidate will have:
Proven experience in office management or a similar administrative role.
Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
Proficiency in QuickBooks or similar accounting software is preferred but not required.
Excellent verbal and written communication skills to interact with various stakeholders.
A solid understanding of clerical tasks, including calendar management and file organization.
Experience in vendor management is a plus, showcasing the ability to maintain professional relationships.
If you are a motivated individual with a passion for organization and efficiency, we invite you to apply for this vital role within our team.
Job Details
Expected hours: 8 per day
Benefits
Health insurance
Paid time off
Schedule
8 hour shift
Day shift
Weekends as needed
Experience
Microsoft Office: 1 year
Administrative experience: 1 year
Ability to Commute
Training: Sanborn, NY 14132 (Required)
Position: Buffalo, NY 14210 (Required)
Work Location
In person