REAL ESTATE DEVELOPER ADMINISTRATIVE ASSISTANT
Overview
A real estate development company in the Capital District Region is seeking an administrative assistant to perform office and project management tasks to ensure smooth office operations for the Developer. The role will be focused on providing key support to the company’s development operations in the development and acquisition of affordable and workforce housing.
The ideal candidate will be able to think analytically and have excellent written skills. They should be a quick learner, highly organized, reliable with a positive attitude. Good communication and interpersonal skills will be key to this position.
The Position:
The main responsibility of the Administrative Assistant will be to aid in all the administrative functions for the development firm. The essential functions include, but are not limited to
Manage the Owner’s Calendar and schedule appointments
Compose written communications to clients, vendors, associates, consultants, etc.
Aid in research and support developing new deals in the pipeline: Zoning Research/Applications for Zoning changes, Variances, Easement, Special Exceptions
Aid in Conduct research and prepare presentations or reports as needed
Aid in proposal creation
Schedule meetings (proficient using Zoom & Teams meeting platform)
Maintain customer database and contact information
Create promotional and advertising materials (using Canva)
Composes and posts online content on social media accounts
Update bookkeeping records in HubDoc for QuickBooks access
Order office supplies as needed
Answer and make calls as needed
Monitor, screen, respond to and distribute incoming communications.
Aid in review of operating procedures, practices and implement improvements where necessary
Assist in coordinating project plans for development project
Update and maintain both electronic and paper filing system
Key Skills and Competencies
Attention to detail and accuracy
Confidentiality
Problem analysis and problem solving
Solid organizational and planning skills
Adaptability
The Requirements:
Associates degree required. Bachelor’s degree preferred. At least 3 years work experience
Highly proficiency in the Microsoft suite of applications
Great proof reading and writing skills
Access to stable internet and a computer
Salary Range: $18 to $25 p/hr.
This position has a highly flexible schedule, where part of the work week may be done remotely. This position in considered an independent contractor position.