BF - Exec. Sec./ Admin Assist.-DIF-2023
Full-time
89 Washington Ave, Albany, NY 12207
Starting at $17.00
Executive Secretaries and Administrative Assistants
Position requires experience and skill in the following:-Using Microsoft Outlook, Teams, Word, Excel and Forms.-Using Zoom, Microsoft Teams, and other platforms for providing virtual services. This includes being able to set-up and start meetings, monitor meetings for problems and troubleshoot/address technical issues for meeting attendees.-Managing multiple tasks-Ability to meet required time lines and prioritize duties to meet those time linesDuties, include but at not limited to:-Handling folders physically (lifting and placing them in file cabinets)-Filing (both physical filing and electronic records filing)-Data entry-Updating/managing daily and weekly spreadsheets-Emailing, scanning and faxing duties-Coordinate staff transportation and compete required travel reimbursement forms-Read or convert inaccessible documents-Provide administrative support to staff with visually impairments-Scheduling meetings including following timelines for sending out/receiving and distributing materials-Managing several Outlook calendars, shared mailboxes used for scheduling, meeting notifications, attendance, etc.
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