As the Senior Project Coordinator within the Supplier Management & Procurement (SMP) team in School Assessment, you will be responsible for working with independent contractors, bringing on new contractors, maintaining updates in the contractor database, ensuring that contractors are paid accurately and on time, and resolving any issues that come up. You will also create requisitions for purchase orders of services for internal customers, as needed, thus you must be able to communicate across all levels of the organization. As the Senior Project Coordinator, you will be responsible for sending documents with confidential information for electronic signature. At times, you will create presentations to deliver to internal stakeholders on the SMP and contractor procurement process.Job Functions & Responsibilities:
Create supplier Statements of Work (SOWs) and process amendments against those SOWs
Track multiple SOWs through to completion
Onboard new independent contractors and suppliers
Create secure FTP accounts for gathering contractor information during onboarding
Process weekly invoices from multiple programs across Pearson
Run weekly/monthly finance reports
Manage the contractor database (MS Access), including working with software developer on any issues that arise
Create requisitions in Oracle iProcurement as needed for internal customers, resulting in creation of purchase orders
Track invoice payments against purchase orders to closure
Manage help desk tickets to resolve issues
Correspond with independent contractors or with vendors to answer payment queries
Train/provide internal support to Project Managers with SOWs, amendments, invoices, Smartsheet and general guidance with tasks
Work in collaboration with the extended team to drive SMP and School Assessment’s objectives and goals
Document, update, and maintain processes and procedures as assigned
Identify cost savings and process improvement opportunities for efficiencies in support project activities
Provide additional support for team, as needed
Qualifications
Bachelor’s Degree preferred or commensurate experience
Internal and external customer relationship management
Experience in Microsoft Office (Word, Excel and Outlook)
Effective verbal and written communication skills; strong listening; ability to communicate across all levels of the organization
Strong problem solving and change management ability
Ability to handle confidential information and materials in an appropriate manner, per company policy
Self-starter and self-motivated learner, ability to quickly learn procedures and programs through formal training and self-instruction
Must be able to multi-task, organize and use effective time management, prioritize, work in a fast-paced environment, and manage multiple priorities/projects
Exceptional attention to detail, and ability to follow through
Flexible; able to work independently; able to make decisions based upon limited information
Experience in assessment and education industry is a plus
Experience using Access, Smartsheet, PowerPoint, Teams, SharePoint, AdobeSign, Oracle iProcurement, and FoxIt are preferred but not required
Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the Colorado, California, Washington State, New York State and New York City laws, the pay range for this position is as follows:The full-time salary range is between $55,000 - $65,000.This position is eligible to participate in an annual incentive program, and information on benefits offered is here.What to expect from PearsonDid you know Pearson is one of the 10 most innovative education companies of 2022?At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets. To deliver on our strategic vision, we have five business divisions that are the foundation for the long-term growth of the company: Assessment & Qualifications, Virtual Learning, English Language Learning, Workforce Skills and Higher Education. Alongside these, we have our corporate divisions: Digital & Technology, Finance, Global Corporate Marketing & Communications, Human Resources, Legal, Strategy and Direct to Consumer. Learn more at We are Pearson.We value the power of an inclusive culture and also a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to building a workplace where talent can learn, grow and thrive.Pearson is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We want a team that represents a variety of backgrounds, perspectives and skills. The more inclusive we are, the better our work will be. All employment decisions are based on qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We strive for a workforce that reflects the diversity of our communities.To learn more about Pearson’s commitment to a diverse and inclusive workforce, navigate to: Diversity, Equity & Inclusion at Pearson.If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing [email protected] that the information you provide will stay confidential and will be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.Job: PROJECT/PROGRAMME MANAGEMENTOrganization: Assessment & QualificationsSchedule: FULLTIMEWorkplace Type: RemoteReq ID: 15981#location