I am a forty-something professional artist who suffers from chronic illnesses which currently leave me disabled in a variety of ways. I have been overseeing a small team of caregivers for myself but changing circumstances have rendered the need for someone to manage the team and my medical needs.
This role requires someone with extensive managerial experience who can also fill the role of a caregiver as needed. This person is extremely well organized, detail oriented, and able to track many things with well-established and maintained systems. They are tech savvy and enjoy creating and improving upon office systems to maximize efficiency. They possess strong leadership and interpersonal skills, are a gifted facilitator, and can adeptly manage a small, diverse team.
Our small team of assistant/caregivers is a collection of kind individuals who value skilled communication, personal growth, collective care, healthy boundaries, and creative expression. The job itself also calls for these qualities, and specifically encourages creativity in the context of efficiency.
Caregiving tasks are atypical in a variety of ways. Although I manage most of my own personal care, cooking, hygiene, etc. I do need assistance with many day-to-day tasks. While this position is primarily managerial and the other team members will do the majority of the caregiving, the manager will also need to assist with these tasks as needed. To understand more about what that position entails, please use this link to see the caregiver job description:
https://docs.google.com/document/d/1CudEY-p9HpoSV88t7fxir04folkOqUDsv2KG1aJTY/edit?usp=sharing
I have a set of rare, complex diseases which means there is no known trajectory. My symptoms, condition, and needs are ever changing and difficult to navigate. I need someone who is willing and able to remain committed, caring, and highly capable amid challenging or potentially life-threatening circumstances. The right person for the job will be highly responsive, adaptable, and resilient. They will also be respectful of diverse approaches to health and medical care, as my treatment interventions span allopathic and alternative medicines.
This person needs to be available in case of emergency and willing/able to be on call (within reason and with exceptions). This is a full time, salaried, exempt position and not appropriate for someone with another job or competing responsibilities.
Hours/Schedule: Monday through Friday, approx. 8 hours/day. Exact schedule TBD, but ideally starting noon or later.
Location: Work primarily takes place between an office space (off St. Francis/Rodeo) and employer’s residence (currently near Patrick Smith Park, but soon moving near Harry’s Roadhouse). Errands can also be part of the job. Miles driven during working hours are reimbursed at the standard rate of $0.67/mi.
Start Date: ASAP
Pay: $75,000/yr
Salary includes:
$65,000 annual salary
$10,000 annual Healthcare / Benefits stipend (taxed and added to annual salary) in lieu of a traditional benefits package. Employee may use these funds however they wish.
Two weeks paid vacation time per year, to be used at times agreed upon in advance by employer and employee. Paid vacation is not to be taken until an employee has worked at least six months. Vacation time is earned on the basis of 0.04 weeks of vacation for every week worked, beginning after initial trial period.
Accrued sick leave
JOB ROLES & DUTIES:
Create & Oversee Office Systems
Utilize expertise of technological systems to manage and improve office protocol related to organization, efficiency, security, and more.
Manage and/or oversee DropBox organization
Manage and/or oversee Inventory and its protocol
Manage/oversee bookkeeping
Manage sensitive and vital information, ensuring it is appropriately secured yet easy to access as needed
Manage the Team
Help to establish and manage team priorities, protocols, and track their execution
Troubleshoot any issues, anticipate needs, and plan or shift strategies and/or roles accordingly
Oversee and troubleshoot caregiver shortages, days off, etc.
Manage training for new hires or new protocol. No need to be the sole trainer, but at least need to ensure all employees receive sufficient training
Medical Advocacy and Oversight
Communicate with doctors and advocate on employer’s behalf
Track all medical information, track symptoms
Create and oversee medical protocol
Plan, troubleshoot, and organize short- and long-term health care
Manage Medical Documents
Create, update, organize, and share medical documents as needed. Prepare intake forms and other documents for medical appointments.
Manage Medical Appointments
This includes but is not limited to scheduling and preparing for appointments, driving employer to appointments, participating in telehealth appointments, note taking, and formulating follow up plans.
Provide and Manage Emergency Care
Provide calm, compassionate care in case of medical emergencies
Be available to receive calls and come during an emergency even during times/days that are not part of the regular shift, including during the middle of the night. Of course, dedicated days/nights off (vacations included) would be possible by delegating duties to other team members.
Create/update and supervise emergency protocol for the entire team
Create/update training and instructional documents and making sure all members are properly trained and prepared
Manage emergency “Go Bag” by making sure everything needed is packed, not expired, etc. and it’s location is known and easy to grab in case of emergency
Things to Consider:
I have extreme chemical and electrical sensitivities. This means you will need to come to work completely unscented. You will also need to have your phone (and anything like an apple watch, etc) on airplane mode or turned off while around me. There is a team office where computers, phones, and other electronics can be used.
Performance expectations are high; there’s lots to remember and learn (especially at first).
You’ll need to wear a mask at times of potential exposure to illness (your vaccination status is your business).
There is a mandatory paid trial period to make sure it’s a great fit for everyone. The brief trial period pays $20/hr. Once hired, pay starts at $25/hr. If all goes well, after a 3-month probationary training period, you will transition to salaried pay as you fully take over managerial responsibilities.
Out of state/area candidates looking to relocate to Santa Fe are welcome to apply but will only be considered if willing and able to cover travel expenses during the interview and trial period.
You will receive a W-2 once officially hired (after the trial period), and paychecks are processed every 2 weeks through ADP.
Fine Print
You must have a driver’s license and reliable transportation to/from work, live locally (or be willing to relocate at your own expense), have professional references, be able to pass a background check, and be willing to sign a nondisclosure form.
TO APPLY:
Please send a resume AND position-specific cover letter if you don't submit a cover letter, please don't expect a response. Please tell us why you’re interested in the job and about your qualifications, including level of proficiency with Microsoft Word, Excel, QuickBooks, Dropbox, Proton, etc. Please also include your ideal hours and schedule.
Thank you!