What You Will DoThe Office of General Counsel (OGC) is seeking a motivated and energetic Administrative Assistant, to provide receptionist and administrative support to OGC attorneys, paralegals and legal staff. By working independently and under the oversight of the General Counsel and Deputy General Counsel, the successful candidate's job duties will include, but are not limited to the following:
Work in a team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and willingness to provide support wherever needed.
Maintain a professional demeanor and assume responsibility for assigned tasks with minimal supervision, demonstrating accuracy and attention to detail, initiative, versatility, tact, and confidentiality in all matters.
Greet and badge visitors; answer telephones; take, track, and convey messages; and process incoming mail.
Serve as a Designated Procurement Representative, Time and Effort Timekeeper Designee, and Facility Maintenance Request Representative.
Coordinate logistics, scheduling, announcements, travel, and administrative facilitation of legal business and operational meetings and conferences.
Compose, prepare, and edit routine and non-routine correspondence, presentations, etc.; review and prioritize incoming correspondence and make decisions regarding appropriate distribution; and use matter management and document management systems to create and maintain electronic legal files and records.
Other duties as assigned.
What You NeedMinimum Job Requirements:
Demonstrated customer service skills.
Ability to effectively work in a team environment and interact with all levels of personnel.
Demonstrated computer skills and experience with the MS Office 365 Suite, i.e., Word, Excel, PowerPoint, Teams, SharePoint, Outlook, etc.
Demonstrated oral and written skills, including prooing, grammar, spelling, punctuation, accuracy, and attention to detail.
Basic skills in the preparation and formatting of correspondence, reports, and/or presentations.
Ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
Ability to work with sensitive information.
Education/Experience: Position requires a high school diploma, and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation.Desired Qualifications:
Basic knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures.
Familiarity with governmental regulations and potential environmental impacts related to administrative practices.
Work Location: The work location for this position is hybrid and is located in Los Alamos, NM. Hybrid is defined as working partially onsite/partially offsite but within 2 hours ground commute of this location. All work locations are at the discretion of management and can change at any time with appropriate notice.Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.Where You Will WorkLocated in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:§ PPO or High Deductible medical insurance with the same large nationwide network§ Dental and vision insurance§ Free basic life and disability insurance§ Paid childbirth and parental leave§ Award-winning 401(k) (6% matching plus 3.5% annually)§ Learning opportunities and tuition assistance§ Flexible schedules and time off (PTO and holidays)§ Onsite gyms and wellness programs§ Extensive relocation packages (outside a 50 mile radius)Additional DetailsDirective 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (https://directives.nnsa.doe.gov/supplemental-directive/sd-0206-0002) . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (https://www.directives.doe.gov/directives-documents/400-series/0472.2-BOrder-A/@Aimages/file) for additional information.New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (https://int.lanl.gov/policy/documents/P701.pdf) for applicant eligibility requirements.Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [email protected] or call 1-505-664-6947 option 2 and then option 3.