Vacancy caducado!
ADMINISTRATIVE ASSISTANT
BUSINESS SUPPORT SPECIALIST
General Purpose
Bristol Infrastructure Design Svcs, LLCis looking for a responsible Administrative Assistant / Business Specialist to perform a variety of administrative, and professional tasks. Duties of the Administrative Assistant include providing high-level support to our General Manager and the Operations Manager with daily project-specific, and office requirements and managing our company’s administrative activities within the area of Corporate Business and Federal Government Contracts. This position can reside in an official office environment or may be performed remotely depending on the location and experience of the selected candidate.
Major Responsibilities
Current working knowledge of Office 365, Outlook, Excel, Word, PowerPoint, SharePoint
Creation, editing, and formatting of PowerPoint Presentations, correspondence, and reports
Create, update and edit PowerPoint presentations, Word documents, and Excel spreadsheets
On-boarding/off-boarding of employees and/or any employee-related events, including all requests for all new hire requirements (access cards, new computer/telephone, etc, workstation), and providing general information as to company benefits to new employees
Organizing meetings, conference calls, and Team Meetings
Scan and/or upload documents to SharePoint to facilitate communication with all levels of management, both internal and external
Organize project data for progress periodic reporting and update trackers
Establishes and maintains job and proposal files
Special projects on an as-needed basis
Handle multiple tasks while being flexible as priorities and focus can change rapidly
Produces and distributes correspondence as requested: prepares and assembles reports, proposals, and other documents
Manage and maintain calendars and meetings for the General Manager and Operations Manager
Arranges travel as requested
Greeting guests for the team
Reconciles and submits expense reports
Provides general support to visiting colleagues and visitors, as needed
Maintains a neat and orderly office environment, assists management, as needed
Required Knowledge or Skills
Ability to gather and analyze data, reason logically and creatively, draw conclusions and make appropriate solutions to solve problems.
Basic understanding of finance and accounting procedures
Ability to prioritize and organize, work well under stress, and meet deadlines
Ability to work independently with minimal supervision or guidance
Proven strong initiative, accountability, and leadership
Strong interpersonal skills to assist and communicate with all levels of staff and clients
Knowledge of traditional office equipment such as copiers, scanners, shredders, and postage machines
Written communication skills
Ability to perform tasks in a safe and responsible manner
Possess excellent team working spirit
Preferred Knowledge or Skills
Experience, knowledge, and understanding in support of Federal Government (DoD) contracts is a strong plus.
Measures for Performance
Administrative/Assistant duties (70%)
Client Satisfaction (25%)
Physical Demands
Sedentary to light physical
Employees must be able to exert up to 20 pounds of force occasionally and/or up to a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human
Required to have close visual acuity to perform activities such as viewing a computer terminal and extensive reading.
Specific physical requirements include, but are not limited to, walking, lifting, grasping, talking, hearing, and performing repetitive motions.
The worker is not subject to adverse environmental
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Minimum Education/Experience
High School Diploma or Associate Degree in Business with three to six years, depending on the education level, of experience in an Administrative Support position with similar duties and responsibilities as outlined above.
Benefits
Excellent salary and benefits package to include: paid time off, paid holidays, comprehensive health insurance plan including medical, dental, and vision, life insurance, long-term disability insurance; 401(k) plan with employer match.
EEO Statement
Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment. As an Alaska-Native-owned company, Bristol companies seek out and hire qualified Alaska Natives and other minorities.https://recruiting2.ultipro.com/BRI1029BRIS/JobBoard/580b749b-b927-4a27-aef4-100e8eccc31d/?q=&o=postedDateDesc&w=&wc=&we=&wpst=
Vacancy caducado!