Position
Maintenance Support Coordinator
Overview
Reports to VP of Maintenance
The Maintenance Support Coordinator is responsible for processing outside vendor invoices, as well as key communicator to field operations regarding scheduling and tracking of PM’s and status of down equipment and repairs. Ensures an elevated level of service to external as well as internal customers.
Responsibilities
Track and schedule PMs with vendors, drivers, and Operations Personnel
Entering vendor invoice.
Phone duties
Handling DVCR from drivers
Assist Maintenance Personnel with scheduling work.
Repair Order and Invoice Data entry.
Coordinate a prompt, efficient, and timely flow of paperwork.
Coordinates with internal Maintenance Personnel on the resolution of questions, concerns, and processing procedures to ensure correct paperwork is forwarded to Accounts Payable
Coordinates and corresponds with vendors and Operations Managers
Communicate any unexpected delays with Managers.
Identify areas of opportunity and workable solutions
Other duties in support of the Maintenance Department
Education
Equivalent combination of education and experience.
Experience
Excel, Word Knowledge
Computer Data Entry Skills
Strong verbal and written communication skills
Analytical acumen
Ability to prioritize.
Experience in Trimble TMT or Other Maintenance Software
Experience with Tractor and Trailer Repair and Maintenance a Plus
Key Competencies
Self-starter
Must be able to lift 50 lbs.
Must have valid Drivers’ License
Motivating and developing cooperative effort and teamwork
Must be able to work in a fast-paced environment
Strong work ethic and detailed
Willingness to learn
Excellent organizational and communication skills
Work in a timely manner
Team oriented and personally committed to continuous improvement
Demonstrated ability to interface effectively and positively with all members of the organization
Basic computer and typing skills for basic Microsoft Office and Google G Suite applications