Program Manager

Program ManagerUS-NJ-PrincetonJob ID: 2024-19024Type: Full-Time# of Openings: 1Category: Academic AdministrationPrinceton UniversityOverviewThe Council of the Humanities at Princeton University welcomes candidates for a Program Manager to start immediately. The “Humanities Council” fosters cutting-edge research; sponsors interdisciplinary, collaborative projects and innovative courses; and advocates for the humanities at Princeton and in the public conversation. We are known by our many constituencies—faculty, students, and distinguished visitors—as a crossroads for humanistic inquiry, a platform for debate, and a meeting place for 16 humanities departments and more than 30 interdisciplinary programs. We are also known for our core values of innovation, public engagement, globalization, and diversity, equity, inclusion, and access. Under the supervision of the academic Council manager and faculty directors, the Program Manager will be responsible for one or two undergraduate minors or degree-granting programs, along with other smaller Council initiatives or programs as needed. The manager is responsible for day-to-day operations of the programs, supports faculty directors with implementing curricula, and participates in strategic planning for operations and activities. The Program Manager is responsible for ensuring that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties. Responsibilities include, but are not limited to: academic, financial, event, communications, and project management. In collaboration with the Council’s Communications Manager, the Manager will prepare content for program webpages, brochures, publicity, mailing lists, and reports. The Humanities Council is a collaborative team and the Program Manager will likely be asked to assist with planning international trips, projects, and shared initiatives.ResponsibilitiesThe Program Manager’s key responsibilities are:Academic and Curricular Managementsupport faculty directors, faculty, and Executive Committees, as well as the Council’s Executive Director, to develop, maintain, and evolve curriculamanage course offerings, enrollments, precept and classroom needs, and advise on policies and proceduresmanage searches for faculty, visiting faculty, lecturers, and preceptors, in collaboration with executive directormanage allotted teaching budgetprepare appointment forms and offer letters and onboard new faculty and visitorsensure compliance with University and external regulationsFinancial Managementmanage budgets including processing financial commitments, tracking and reporting expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic yearsmaintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policiesEvents Managementmanage logistics for large events, workshops, reading groups, committee meetings, information sessions, advising fairs, Class Day, and other events as neededwork with faculty, guests, students, administrators, catering, facilities, conference services, and communicationscollaborate with the Council's communications manager and other program managers to manage staff capacity and avoid audience conflictsAdministrative and Project Managementmaintain records of students and alumni; track progress; meet university and department deadlines; participate in staff meetings; and communicate effectively with supervisors, peers, and administrative staffcreate and conduct surveys of students, analyze data for planning and presentation purposessupport projects and new initiatives as neededCommunications Managementresponsible for timely communications regarding activities, events, and deadlineswork closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research newsmanage website content and develop printed materials, newsletters, posters, announcements, invitations, and social mediaAdministrative and Project Managementmaintain records of students and alumni; track certificate/minor progress; meet university and department deadlinesparticipate in regular Council staff meetings; communicate effectively with supervisors, peers, and administrative staffconduct surveys of certificate/minor students, compile and prepare data for leadership analysissupport projects and new initiatives as neededEvents Managementmanage logistics for one or two large public events each year, monthly faculty lunch meetings and lunch talks, annual senior colloquium, advising fairs, and other events as neededwork with faculty, guests, students, administrators, catering, housing, and facilitiesQualifications Essential QualificationsBachelor's degree or equivalent Minimum 5 years’ experience with managing projects in an academic or related environmentAbility to communicate effectively with faculty, staff, University departments, and external agenciesExcellent organizational, communication, and interpersonal skills and a high level of professionalism and discretionProficiency with Microsoft Office (Word, Excel) and experience with websites or publications Ability to work autonomously and collaboratively in a shared office environmentCapable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedulesAble to prioritize work in a fast-paced environment, taking direction from multiple supervisorsAble to be flexible in an environment of innovation and new initiativesAttention to detail, especially as it relates to financial managementExcellent judgment and the ability to handle confidential information are necessaryAbility to work occasional evenings is needed. Position may occasionally require a flex-time schedule to cover eventsPreferred QualificationsWork experience or academic training in the arts and humanities Familiarity with Princeton University systems including PeopleSoft, Prime, Concur, Labor Accounting, SAFE, Canvas, WordPress, or experience working comfortably in comparable systems Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS Apply HerePI240874757