Office Facilities Manager

We are seeking a proactive and highly organized Office Facilities Manager to oversee the operations of our three New York City offices. This role is critical in ensuring the smooth functioning of our facilities and providing essential support to our office management tasks. The ideal candidate will be detail-oriented, possess strong communication skills, and have a knack for creating efficient processes. The candidate must be energetic, capable of lifting, and available to work in the office five days a week, Monday through Friday.Responsibilities: Oversee the maintenance and daily operations of three NYC offices, ensuring a clean, safe, and efficient working environment.Coordinate with building management and external vendors for repairs, maintenance, and service agreements.Support office space planning and allocation, ensuring optimal use of office space. Handle all aspects of the mailroom, including sorting and distributing incoming mail and packages.Coordinate deliveries and shipments, ensuring timely and accurate handling of all items.Maintain and order office supplies, ensuring pantry and other common areas are stocked and organized. Issue and manage security badges for employees and tenants, maintaining an accurate record of active badges.Ensure compliance with safety regulations and maintain updated certificates of insurance (COIs) for vendors and contractors.Coordinate emergency procedures and act as a point of contact for any office-related incidents. Assist with the execution of office events and meetings, including setup and teardown.Liaise with internal departments to support their facilities and office management needs.Partner with the Procurement team to maintain office supplies and pantries, always ensuring adequate stock levelsManage facility needs requests in partnership with vendors and partnersMaintain the cleanliness of office partitions and check/tidy kitchen areas at the end of each dayLead and manage a team of two Assistants, providing day-to-day guidance, support, and performance management.Foster a collaborative and supportive team environment, ensuring all Assistants are equipped with the necessary resources and training.Develop and implement best practices and standard operating procedures for the team to enhance efficiency and effectiveness.Conduct regular check-ins and performance reviews, providing constructive feedback and development opportunities for team members.