New Jersey based construction company seeking office assistant. Must have office experience, computer knowledge, be able to multitask, and perform all types of Administrative duties such as the following:
Research and vet subcontractors & vendors.
Have knowledge of Peachtree accounting or Quickbooks.
Have knowledge of AIA client contracts and AIA invoicing.
Acquire subcontractor insurance certificates.
Provide POs to field workers.
Input statement and receipt costs to PO log when received.
Track and input invoices to the Peachtree system.
Print checks.
Assist in audit preparation.
Procure various licenses.
Assist in obtaining permits.
Handle general mailbox e-mails.
Update and maintain client and subcontractors’ logs in the Google Drive.
Update documents and maintain the Google Drive.
Review Daily Construction Reports and site attendance submissions.
Basic office work, answering telephones, receiving material orders, sorting incoming and outgoing mail.
Health insurance available.
Will include days working in the office alone.