Assistant Director of Finance Operations

Position Details Position Information Recruitment/Posting Title Assistant Director of Finance Operations Job Category Staff & Executive - Finance/Accounting/Purchasing Department The Institute for Nicotine and Tobacco Studies Overview The Rutgers Institute for Nicotine and Tobacco Studies (formerly Rutgers Center for Tobacco Studies) is undergoing dynamic and transformative growth. The Rutgers Institute for Nicotine and Tobacco Studies is one of the nation's leading tobacco focused research centers and its faculty have received over $50 million in extramural funding over the past two decades. The Institute's efforts are focused on their mission of reducing and ultimately eliminating, tobacco-related morbidity and mortality.Five Centers or Programs currently operate at the Institute including a Tobacco Center for Regulatory Science, the Center of Excellence for Rapid Surveillance of Tobacco, the Tobacco Dependence Program, a Tobacco Industry Marketing Program, and a Tobacco Control Law & Policy Resource Center. Posting Summary Rutgers is seeking a Assistant Director of Finance Operations for the Institute for Nicotine and Tobacco Studies, located in New Brunswick, NJ. Under the direction of the Director of the Institute for Nicotine and Tobacco Studies (INTS), the Assistant Director of Finance Operations is responsible for the comprehensive development, implementation, and oversight of the INTS operations budget. The position provides leadership and direction institute-wide for personnel and non-personnel operating budgets, including variance analysis, and establishment of funding sources for multiple INTS programs. This position is also responsible for establishing the financial policies and procedures and producing meaningful data analysis for each operating department to support decision making, developing financial forecasting and presentation data for the Director.Duties include:Monthly Financial Statement Preparation & AnalysisOversees the development of monthly INTS-wide financial statements on both a consolidated and grant-level that identify current financial position and budget variances to support variance analysis and financial statement narrative developmentAnalyzes fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards; Develops supporting analyses to facilitate Institute-wide monthly budget variance analysis.General Accounting FunctionsResponsible for responding to general accounting related requests from University Finance Administration and RBHS Finance offices.Responsible for audit requests from both external and internal auditorsAd-Hoc Accounting, Financial Reporting & Special ProjectsOversees the development of regular and ad hoc reports for all fund sources to support INTS senior leadership teams' decision-making process and in response to Rutgers and RBHS administration requests for information.Advises INTS Director regarding information availability, report design and execution to meet ad hoc accounting financial reporting requests Position Status Full Time Hours Per Week 37.50 Daily Work Shift Day Work Arrangement FLSA Exempt Grade 33S Position Salary Annual Minimum Salary 118294.00 Annual Mid Range Salary 149642.00 Annual Maximum Salary 180989.00 Standard Hours 37.50 Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities Master's degree in accounting or a related field.Five (5) years of related responsible experience in budget preparation, administration and control in a healthcare/academic environment required.At least one (1) year of experience in a supervisory capacity.Outstanding human relations and leadership skills, and the ability to function in a team environment are requiredMust be computer literate with proficiency and working knowledge of Microsoft Word, Excel, Access and PowerPoint.Equivalent experience, education and/or training may be substituted for the education requirements. Preferred Qualifications CPA preferred. Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 24ST2368 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement