Administrative Assistant

Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department IPO-Business & Auxiliary Svcs Overview The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations. Posting Summary Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Division of Institutional Planning & Operations (IP&O). The position provides administrative support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.Among the key duties of this position are the following:Schedules appointments, arranges and coordinates logistics for events and meetings. Processes various administrative documents and data.Creates routine informational materials.Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Administrative Assistant in the achievement of unit goals.May assist in basic unit supporting research activities, perform some fiscal support functions, and/or serve as liaison within and outside unit.Works under direct supervision, with specific instructions on routine or semi routine work and within established work parameters for the unit.Work is usually reviewed upon completion.Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.Require coordination and assistance across the campuses.May require driving and assisting/coordinating meetings, tours, and operational projects across the campuses at times. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 50065.000 Annual Mid Range Salary 62252.000 Annual Maximum Salary 74438.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. Certifications/Licenses Valid drivers license Required Knowledge, Skills, and Abilities Good communication skills and computer literacy. Preferred Qualifications Strong knowledge and skills with computer software, including MS Office Suite.Knowledge and practical skills with Artificial Intelligence (AI) tools for administrative tasks.Demonstrated ability and enthusiasm for leveraging AI to enhance administrative efficiencies across operations.Strong knowledge and skills with computer software, including MS Office Suite.Knowledge and practical skills with Artificial Intelligence (AI) tools for administrative tasks.Demonstrated ability and enthusiasm for leveraging AI to enhance administrative efficiencies across operations. Equipment Utilized Physical Demands and Work Environment Fast-paced, deadline-driven, stakeholder focused, confidential, team environment in a large, complex academic department.Must be able to work occasional evenings and weekends.Ability to lift 20 pounds. Special Conditions Clean Driving Record Posting Details Posting Number 24ST1667 Posting Open Date 07/22/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details 33 Knightsbridge Rd. Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement