Unit Secretary, Emergency DepartmentReq #:0000153772Category:Clerical / Administrative SupportStatus:Full-TimeShift:DayFacility:Trinitas Regional Medical CenterDepartment:Emergency DepartmentLocation:WILLIAMSON STREET, 235 Williamson Street, Elizabeth, NJ 07202Job Overview:Trinitas Emergency Department is one of the busiest in the state with more than 73,000 emergency visits annually. Our newly renovated Emergency Room has a total of 45 treatment rooms with separate treatment areas for families, children and seniors. As the Unit Secretary you will attend the nursing station and perform clerical duties, reception duties, and requisition supplies, equipment and services as directed.Qualifications:Required:
High School Diploma
Proficient in Microsoft Office
1(one) year related experience
Preferred:
Bilingual preferred
Scheduling Requirements:
Shift- 11:00am 7:30pm
Monday- Friday including every other weekends/holidays
Full Time
Essential Functions:
Utilizes the computer, printer, fax machine, and other supplies in a manner that achieves high productivity, cost effectiveness, and waste reduction
Processes patient charges appropriate to the unit
Assists with the maintenance and care of equipment and supplies
Initiates maintenance requisitions for the necessary repairs on the unit
Promotes a compassionate, supportive, and therapeutic environment for the patients, families, and co-workers
Arranges follow-up appointments as ordered by the physician.
Calls other units for readiness of bed prior to patient transfer
Arranges transportation of patient to other health care facilities in collaboration with the Charge Nurse / Nurse Manager
Ensures that all necessary paperwork is completed, copied, and transferred with the patient
Demonstrates the ability to use the clinical information system with minimal assistance
Demonstrates knowledge of the hospital s accepted abbreviations and medical terminology
Accurately transcribes orders from the physician order form to the Clinical Information System
Files computerized printouts of transcribed orders for RN verification
Signs off orders upon completion of all transcriptions
Notifies the Registered Nurse to verify the accuracy of all transcriptions
Demonstrates communication skills appropriate to age
Identifies STAT orders as a priority and transcribes immediately.
Notifies Registered Nurse of STAT orders
Calls consultations as per physician s orders if not done so already by the physician.
Maintains knowledge of the use of forms and paper requisitions in case of computer downtime.
Management of Information - Prepares patient s charts using all necessary forms
Files admission, discharge, and transfer medical records in correct sequence
Performs the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closed
Ensures that all forms in patient s medical record are labeled with the correct patient identification. Adds new forms and additional sheets to patient medical records as needed
Files diagnostic results and patient record reports on a timely basis, removing duplicate copies. Makes necessary entries in the computer/written logs per unit specification
Review discharge patient records for completeness and communicates deficiencies to Charge Nurse/Nurse Manager
Places completed discharge chart in appropriate area for messenger pick-up
Communicates all messages received in the absence of requested personnel
Acts as a resource person for computer order entry
Performs other duties as requested
Acts as a resource person for computer order entry
Performs other duties as requested
Benefits and Perks:At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!RWJBarnabas Health is the premier health care destination providing patient-centered,high-quality academic medicine in a compassionate and equitable manner, while deliveringa best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.RWJBarnabas Health is an Equal Opportunity Employer