The Catering Administrative Assistant supports the Sales Managers and Operations Director by performing a variety of administrative tasks to ensure the smooth planning and execution of events. The ideal candidate is a team player, detail-oriented, organized and possesses a positive attitude.
Key Responsibilities:
Answer the phone in a timely manner. Take detailed notes to determine the appropriate sales person based on specific market segments.
Assist the Operations Manager with administrative tasks including scheduling and beverage brochures.
Prepare sales kits
Ensuring that all vendors have the necessary certificate of insurance on file and any necessary licensing.
Create door cards, dinner cards and necessary menu items.
Print door cards, event food signage and menus as needed for each event.
Email requests for deposits, collect deposits and update invoices.
To ensure that the offices are ready for client visits by stocking coffee and waters, etc.
Additional tasks as assigned.
Qualifications:
Excellent communication, problem solving, and interpersonal skills
Demonstrates collaborative and relationship-building skills
Proactive and detail-oriented, strong organizational skills with the ability to establish processes, manage a large and varied workload of events, and meet deadlines
A professional appearance in business attire at all times is mandatory.
Proficiency in Word, Excel, Staffmate and Caterease.