Receptionist

Description We are looking for a Receptionist to join our team based in Camden, New Jersey. This role is crucial in providing administrative support and maintaining a smooth workflow within our non-profit organization. The successful candidate will be responsible for managing customer interactions, maintaining records, and ensuring the office operates efficiently and effectively. This role offers a short term contract employment opportunity.Responsibilities: Act as the initial point of contact for all visitors, providing assistance, and directing them to the relevant department or personnel. Maintain a clean and organized reception area to present a positive image of the organization. Keep detailed records of visitors, including their visit purpose, arrival, and departure times. Schedule appointments for management and staff as required. Handle and sort incoming mail, as well as prepare and send outgoing mail. Update and maintain the organization's database to ensure accurate record keeping. Provide general administrative support to staff members such as typing documents, making copies, and faxing documents. Monitor office supplies inventory and notify management when supplies are low. Assist in planning and executing organizational events, meetings, and workshops, including venue preparation, sending invitations, and managing RSVPs. Handle sensitive or confidential information with discretion and ensure it is shared only with authorized individuals. Demonstrate excellent customer service skills in handling various individuals who call or visit the organization, resolving their concerns satisfactorily. Familiarize oneself with the organization's mission and objectives to effectively promote them to visitors.Requirements Must have previous experience in administrative assistance Proficiency in answering inbound calls is required Ability to provide clerical support effectively Experience in handling receptionist duties is crucial Excellent communication and organizational skills are necessary Must be proficient in using office equipment like fax machines, printers, etc. Basic knowledge of office software like Microsoft Office, Google Suite, etc. is essential Ability to multitask and manage time efficiently Attention to detail and problem-solving skills are a mustRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .