Receptionist

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.Job SummaryThe Receptionist is a key member of the firm’s First Impressions Team, serving as the face of the firm to clients and guests.  The Receptionist is responsible to be the front-line “ambassador”  for the main reception and conference center floor to ensure a high level of customer service and effective coordination with the First Impressions Team.Job ResponsibilitiesCOMMUNICATIONServe as the firm's primary ambassador, ensuring a welcoming and professional first impression for clients and guests both in-person and over the phone.Effectively communicate by listening, clearly articulating information, and managing situations with professionalism and poise.Facilitate smooth client and visitor interactions, guiding them to appropriate locations and providing necessary administrative support.CLIENT AND GUEST SERVICEFoster a warm and welcoming environment where every client and guest feels valued and respected.Greet clients and guests by name, maintaining eye contact, and escort them to their meeting rooms to enhance their experience.Provide tailored concierge services, including coordinating transportation, dining, and entertainment reservations.Anticipate client and guest needs, responding promptly and professionally to varied requests, such as providing umbrellas on rainy days.Collaborate seamlessly with internal departments like Conference Technology, Facilities, and Catering to ensure high-quality service delivery.KNOWLEDGE RESOURCEMaintain a thorough understanding of the firm, its personnel, and policies to effectively assist clients and guests.Manage conference room bookings using EMS software, ensuring all meeting requirements, including technology and catering, are met.Offer local insights and recommendations to enhance clients’ and guests’ experiences during their visits.Communicate with the Manager of Operations to address facilities issuesTECHNOLOGY AND OTHER RESPONSIBILITIESUtilize conference room software to its full capacity, including running and analyzing daily usage reports.Assist in preparing quarterly security system access reports and ensure the proper receipt and distribution of legal documents.Participate in necessary training programs to maintain proficiency in relevant software and technologies.Perform special projects and other duties as assigned, maintaining flexibility to accommodate firm needs.